The City of Schertz requested proposals for an on-call materials service contractors and pricing for asphalt, back-fill and concrete materials. Four contractors provided proposals in response to the solicitation. Upon evaluation of the pricing and qualifications, City staff is recommending award to Asphalt Patch Enterprises, Inc, Brauntex Materials, Inc, Express Metered Concrete LLC and Vulcan Construction Materials LLC based upon cost-effectiveness and quality of work. These contractors will be available for use city-wide by various departments in accordance with the specific service proposal they submitted as outlined in the agreement. This will be for individual projects that are under $100k and within the approved budget. All individual projects exceeding $100k will be presented to council separately per City Policy. If approved, The Agreement shall become effective upon the date of the final signature and shall remain in effect through October 30, 2028, with the option to renew for two (2) additional terms of one (1) year each unless terminated as provided for in the Agreement. 

To authorize the City Manager to enter into an On-Call Materials Service contract with Asphalt Patch Enterprises, Inc, Brauntex Materials, Inc, Express Metered Concrete LLC and Vulcan Construction Materials LLC.

The City will be able to contact any of the approved vendors for materials needed within the scope of the contract without going through the RFP process each time. This will result in an effective and efficient operational process.

Approval of the resolution will allow the execution of this On-Call Materials Service contract.

Fiscal impact will vary depending on the specific project. The costs for materials and associated fees are included in the Professional Service Agreements. Funding available for projects may be allocated within each fiscal year's operating budget.

Approval of Resolution 25-R-149.