Each fiscal year, the Fleet Department submits requests for the purchase of vehicles and equipment to replace aging assets and/or expand the existing fleet to ensure the City maintains reliable and efficient operations. Exhibit A outlines the proposed vehicle, and equipment purchases from vendors exceeding $100,000.

The Fleet Department issued a Request for Proposals (RFP) for the replacement and acquisition of new vehicles and equipment, with an emphasis on selecting the lowest responsive bids and ensuring delivery by the end of FY 2025–26. Don Hewlett Chevrolet and Sames Bastrop Ford submitted the lowest bids and met the delivery requirements for the replacement of Unit 409 (Police) and Unit S616 (Streets), as well as for the acquisition of new vehicles, including a Chevy 2500 (Drainage), Chevy 3500 (Water/Wastewater), and Ford F-350 Super Duty (Water/Wastewater).

The bid for the Water/Wastewater aerial bucket truck will be rejected, as it exceeded the approved budget. The Fleet Department will obtain three quotes for this purchase.

No bids were received for the replacement or acquisition of the following equipment: Unit S52 (Streets striping machine), heavy-duty dovetail trailer (Water/Wastewater), mini excavator hydraulic hammer (Water/Wastewater), zero-turn mower (Water/Wastewater), haul trailer (Drainage), dump trailer (Drainage), and Gator UTV (Drainage). The Fleet Department will obtain three quotes for each of these items.

Authorize the City Manager to execute purchase orders for vehicles from Don Hewlett Chevrolet and Sames Bastrop Ford, including replacements for Units 409 (Police) and S616 (Streets), as well as new acquisitions of a Chevy 2500 (Drainage), Chevy 3500 (Water/Wastewater), and Ford F-350 Super Duty (Water/Wastewater), as part of the FY 2025–26 vehicle and equipment replacement and acquisition program.

Having a current and operational fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of aging fleet.
 

Approval of this resolution will allow the purchase of vehicles/equipment listed on the vehicle replacement/acquisition list for FY 2025-26.
 

The purchase of the vehicles and equipment will be funded through the city’s general fund, water and sewer fund, and police fund. The fiscal impact of the purchases will be approximately $318,000. These funds were approved in the FY 2025-26 budget.
 

Staff recommends approval of Resolution 26-R-005.