Agenda No. 4.
CITY COUNCIL MEMORANDUM
| City Council Meeting: | July 7, 2026 |
| Department: | Emergency Medical Services |
| Subject: | Resolution 26-R-077 - Authorizing a Purchase Agreement with Sterling McCall Ford for one ambulance re-mount for Fiscal Year 2026/2027 (S.Williams/J.Mabbitt) |
BACKGROUND
The EMS Department currently has a fleet of thirteen (13) ambulances, eight (8) of these ambulances are "front-line" or are in-service at any given time, which leaves a reserve fleet of five (5) ambulances. A goal is to have five (5) reserve ambulances to allow our fleet department time to "down" each ambulance for preventative and safety checks. As of June 1, mileage for these ambulances ranges from 5,300 to over 200,000 miles:
*currently being re-mounted
After coordination with the Fleet Department and inline with our vehicle replacement program, it was decided to purchase this ambulance from Frazer through Sterling McCall Ford (for the chassis). Frazer is a HGACBuy Purchasing Cooperative program participant, and the ambulances are built here in Texas. Like our previous ambulances, this ambulance will be mounted on a Ford chassis. This will be a re-mount ambulance for ambulance Unit #284.
Due to COVID-19, ambulance manufacturers have lengthened their build times (mainly due to chassis delays) and to have our ambulance built in FY27 we need to have a Purchase Agreement signed to save a chassis for the build. Final purchase will be dependent on final approval of the FY27 budget.
| Unit # | Year | Mileage |
| 275 | 2013 | 232,392 |
| 276-B | 2024 | 104,051 |
| 277-B | 2024 | 60,811 |
| 278-B | 2020 | 107,272 |
| 279-B | 2022 | 86,346 |
| 280-B | 2024 | 46,574 |
| 281-B | 2025 | 5,311 |
| *282 | 2020 | 198,088 |
| 283 | 2021 | 117,945 |
| 284 | 2022 | 142,090 |
| 285 | 2022 | 110,553 |
| 286 | 2023 | 92,106 |
| 287 | 2024 | 8,862 |
After coordination with the Fleet Department and inline with our vehicle replacement program, it was decided to purchase this ambulance from Frazer through Sterling McCall Ford (for the chassis). Frazer is a HGACBuy Purchasing Cooperative program participant, and the ambulances are built here in Texas. Like our previous ambulances, this ambulance will be mounted on a Ford chassis. This will be a re-mount ambulance for ambulance Unit #284.
Due to COVID-19, ambulance manufacturers have lengthened their build times (mainly due to chassis delays) and to have our ambulance built in FY27 we need to have a Purchase Agreement signed to save a chassis for the build. Final purchase will be dependent on final approval of the FY27 budget.
GOAL
Authorizing the City Manager to sign a Purchase Agreement with Sterling McCall Ford for the intent to purchase one (1) ambulance re-mount for FY27.
COMMUNITY BENEFIT
The items purchased from Frazer are in support of EMS response to the communities served.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approving the attached resolution authorizing the City Manager to sign a Purchase Agreement with Sterling McCall Ford for the purchase of one (1) ambulance re-mount for FY27.
FISCAL IMPACT
This ambulance will be purchased in FY27 contingent on approval of the FY27 budget. The total amount quoted for this ambulance is $223,600.00.
RECOMMENDATION
Staff recommends approval of Resolution No. 26-R-077.