Mayor Gutierrez recognized Melissa Uhlhorn, Library Director who provided information regarding the requirements necessary to achieve this award. Mayor and Council congratulated Melissa for such an achievement.

Mayor Gutierrez recognized Assistant City Manager Brian James who provided the following announcements:

Saturday, April 10th - Nature Discovery Series

“What’s Buzzing & Blooming”

Crescent Bend Nature Park

9:30 AM

Movin’ on Main

Wellness event on Main Street

12:00 PM – 4:00 PM

(Road closures in effect from 8:00 AM – 7:00 PM)

Next regular scheduled Council meeting

Special Joint Meeting with Planning & Zoning Commission

5:30 PM

Adult Kickball League (ages 21 years and older) sponsored by the Schertz Parks & Rec Social League

Games will be played Sunday evenings from 6-10 PM, April 18th through May 23rd at Thulemeyer Park

Register online at Schertz.com or call the Parks Department at 210-619-1850 for more information.

Registration includes a team t-shirt!

No announcements were provided.

No announcements were provided.

2. Resolution No. 21-R-21 – Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing a contract with M&C Fonseca Construction Co., Inc. relating to the construction of the F.M. 1103 Sewer Extension Project and authorizing the budget expenditures for the project. (C. Kelm/S. Williams/S. McClelland)

Mayor Gutierrez recognized Assistant City Manager Charles Kelm who introduced this item stating staff has been working with the property owner of Corridor Oaks with Mr. Kahn with sewer extension project. Mr. Kahn originally agreed to extend the 8-inch wastewater main from the corner of Walgreens/Corridor Oaks Rd across the easement of Walgreens and then across the property front of Corridor Oaks. Original agreement was to just address the project across from the Walgreen portion. Mr. Kahn has now agreed to extend it across his property. Request permission for Dr. Browne to sign this agreement with Mr. Kahn to finalize extending the 8 inch main across his property and granting the easement to the city.

Staff recommends approval of Resolution 21-R-21 authorizing the City Manager to enter into a contract with M&C Fonseca Construction Co., Inc., in an amount not to exceed $81,659.00 for the construction of the F.M. 1103 Sewer Extension Project.

5. Ordinance No. 21-S-08- Consideration and/or action approving an Ordinance by the City Council of the City of Schertz , Texas on a request to rezone approximately 58 acres of land from Single-Family Residential / Agricultural (R-A) to Planned Development District (PDD), generally located approximately 1,560 feet north west of the intersection of FM 1518 and Ware-Seguin Road, also known as Bexar County Property Identification Numbers 310073, 310106, 310101, 310105, 310104, 310078, 1157215, 310077, and 310083, City of Schertz, Bexar County, Texas. (B. James / L. Wood / E. Delgado) Final Reading

Mayor Gutierrez recognized Senior Planner Emily Delgado who introduced this item stating the applicant is proposing to rezone approximately 58 acres of land from Single-Family Residential / Agricultural (R-A) to Planned Development District (PDD), specifically as part of The Crossvine PDD.

Based on the subject property being immediately adjacent to existing The Crossvine PDD zoned properties on two sides, and FM 1518 the proposed zoning should have minimal impact on the adjacent properties. The proposed The Crossvine PDD 4th amendment to incorporate the additional 57.486 acres is consistent with PDD design standards previously approved and will be a natural continuation of the existing The Crossvine development. Staff recommends approval of zone change request, to incorporate approximately 58 acres into the Crossvine PDD.

Mayor Gutierrez recognized Councilmember Scott who address her concerns regarding the 5-foot set back.The 5ft setback is the same as the current Crossvine PDD. She is concerned about congestion and growth. Cannot escape it, but only can control it. There will be a mix of yard sizes. This is a conceptual proposal with the PDD language. Every person she spoke to, says the yards are small, want larger yards, but they are the only sizes offered. Folks wanting larger yards, says buyers are willing to give up home space for larger yards. Home prices going up, but yards are getting smaller.

Councilmember Scagliola also addressed congestion and density, however we sat down months ago and discussed the Crossvine and developed the guidelines. This is consistent with the homes being built in that development. Looking forward to sitting down for the joint meeting with PZ next week. Believes PDD are being used to develop small lots, and would like to set percentages on small, medium and larger lots.

7. Resolution No. 21-R-27 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz Texas authorizing temporary employees to help manage the COVID-19 vaccine clinics. (M. Browne/C. Kelm/K. Long)

Mayor Gutierrez recognized Fire Chief Kade Long who introduced this item stating this item authorizes temporary employees to help manage COVID-19 vaccine clinics. Chief Long explained the intent was to get staff back to their regular jobs. Having the temporary employees to run pre and post clinic only, so we can still hold vaccine clinics and temporary staff to run them, without using regular full time staff.

Mayor Gutierrez recognized the following:

Councilmember Davis asked are these projected to be part-time or full time or mixture of both? Chief Long answered they will be temporary staff. Depending on the need of that week’s clinics, temporary employees can work 40 hrs. or 10 hrs., depending on the need the shot clinic. The end date of the temporary employment status is June. 15, 2021.

Councilmember Davis stated before we have had temporary agencies, fill positions needed, are we using a temp agency or are we using HR resources? Concerns of using volunteers for temporary staff vs. using a temp agency. Afraid we could open up a precedent of other volunteers and volunteer program. We do need the staff but find it odd that we are using a volunteer pool and now making them part-time employees. Feels leery using these volunteers as temp employees and not using temp service to provide the temporary employees.

Mayor Pro-Tem Whittaker asked about the Financial impact. Is the pay coming from the COVID-19 reimbursement funds? Chief Long said there are 2 funding mechanisms to cover the additional expense. Believes you can differentiate the difference with (clinic volunteers) temp employees vs. hiring temps from an agency. Sees this as a separate program and believes the additional funding from the government for fighting Covid to pay for the temporary employees is a good use of those funds.

Chief Long stated the thought behind this was consistency and speed at the shot clinics. There are some technical jobs and having a temp employee vs. a volunteer, the consistency and service remains high.

Councilmember Scott stated she called HR, (Mayor and Dr. Browne had no knowledge) and asked about Raquel Gutierrez being a compensated volunteer. Found out could not pay her, due to nepotism. Believes this can be very political very fast and believes the volunteers should be highly recognized.

Chief Long thanked Raquel Gutierrez for her running the volunteer program and getting staffing for the clinics.

Councilmember Dahle stated he supports this idea, the volunteer program has been wonderful so far, but is afraid we could tap out that pool of volunteers. He sees the benefit of having those volunteers hired as the temp employees because of their experience in working the clinics so far. We need to get help for the regular staff so they can get back to their duties and not being pulled in two different directions. He sees the challenges of hiring paying some COVID-19 volunteers and not others could send the wrong message to them, and we could possibly lose some volunteers over this. This is a challenge, but we need to find the right way to implement this program.

Councilmember Heyward stated she support this, there are some wonderful volunteers that have worked long hours, long days and even nights. Bringing in new folks while we are at the tail end of this would be a disservice to the EMS Fire Dept/ Summer Hall having to train new folks to run the clinic. It runs seamlessly with these volunteers because they have been here every day, all day and then some. This is the right way to compensate them and this is a way for accountability. It is worth it.

Councilmember Davis stated he fully supports the program, and understands the workload and understands this is a one up situation, but this is a potential pitfall going forward combining volunteers and temporary employees.

Mayor Gutierrez stated he appreciates the volunteers and service to the community and very much appreciated. It is very hard to explain how we feel about you stepping up. We do need the consistency in running the clinics.

8. Ordinance No. 21-C-09 – Consideration and/or action approving an Ordinance by the City Council of The City of Schertz, Texas amending The Code Of Ordinances of the City of Schertz Chapter 30, Fire Prevention And Protection by amending existing International Codes and adopting New International Codes; Providing for a period of compliance for certain provisions; Providing for severability; Providing for a fine of not more than five hundred dollars ($500.00) for each offense unless said violation is a violation of a regulation governing; fire safety, public health and sanitation; then by a fine of not more than two thousand dollars ($2,000.00) for each offense. Final Reading (C. Kelm/K. Long)

Mayor Gutierrez recognized Fire Chief Kade Long who introduced this item stating that since the first reading the proposed changes have been made which will resolve problems and issues brought up this evening. The changes included:

Recommended Change for Section 1103.5.1 (Section 2):
FROM: “having an occupant load of 300 or more”
TO: “identified as a Night Club as defined by Schertz UDC and having an occupant load of 300 or more”

Recommended Change Section 903.2:
FROM: “firewall” AND “Building”
TO: “separation/barrier” AND “Residential ”

Possible Section 2: Those existing structures affected by the requirement established by thru the adoption of Fire Code Section 1103.5.1 Group A-2 which will require that, where alcoholic beverages are consumed in a Group A-2 occupancy identified as a Night Club as defined by Schertz UDC and having an occupant load of 300 or more, the fire area containing the Group A-2 occupancy shall be equipped with an automatic sprinkler system in accordance with Section 903.3.1.1; shall be allowed three (3) years to achieve compliance or seek an applicable variance, from the effective date of this ordinance.

Possible 903.2: An automatic sprinkler system shall be installed throughout all levels of any new Group A (Assembly), B (Business), E (Educational), F (Factory), H (Hazardous), I (Institutional), M (Mercantile), and S (Storage) occupancies of more than 10,000 square feet or where the combined floor area on all floors, including mezzanines exceeds 10,000 square feet, and throughout all R-3 (Residential) occupancies of more than 5,000 square feet or more than two stories in height. The calculated area shall include all occupied space and exclude garage if separated from the resident and its attic space by fire separation/barrier (according to International Residential Code-2018 ED.) and also exclude any detached building. Requirements of this section shall apply to existing buildings if there is a change of occupancy type/use, an increase in square footage/occupant load that exceeds section requirements or a remodel/renovation involving more than 25% of the building.

Mayor Gutierrez recognized the following:

Councilmember Scott who thanked staff, it was a nice surprise. It takes care of the problems that were discussed at the last meeting.

Mayor Pro-Tem Whittaker stated this resolves the issues and feels comfortable with the change. She asked Chief Long on how this information will get out. In answer Chief Long stated the information will be available on the website and available when vendors come in to pull permits and will send out to builders.

Councilmember Heyward thanked staff for looking into something that will save the VFW and Knights of Columbus/Mikulski Hall.

Councilmember Scagliola stated that when he approved this on first reading, he was hoping that would not cause hardships on our businesses.

Councilmember Dahle thanked staff for finding a solution to the two (2) great organizations, so it would not have a negative impact on these businesses.

Councilmember Davis asked what is the definition difference between a nightclub, tavern and a bar. In answer, Night club has a large dance floor is the primary difference of those businesses.

A motion was made by Councilmember Dahle to approve Ordinance No. 21-C-90, Mayor recognized Chief Long who suggested amending the motion to approve with the adjusted changes.

*Councilmember Rosemary Scott left the dais and was unavailable for the vote.

13. Resolution No. 21-R-19 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a contract for bank depository services between the City of Schertz and Schertz Bank and Trust. (M. Browne/B. James/J. Walters)

Mayor Gutierrez recognized Finance Director James Walters who introduced this item stating currently Schertz Bank & Trust is the City depository. The existing depository contract was for a three-year term with two one-year renewal options. On January 14, 2021, three banks submitted proposals to the City.

The three banks are Schertz Bank and Trust, Frost Bank, and First United. The proposals were evaluated based on the following criteria: Customer Service, Financial Cost/Benefit, Banking History & Financial Strength, and Performance. The bank depository proposals were reviewed by a selection committee made up of staff members that have regular contact with the depository. They represented areas including accounts payable, accounts receivable, account reconciliation, special agreement execution between the City and a Customer, and investments.

Based on the evaluation criteria the selection committee unanimously to recommend Schertz Bank & Trust to continue providing depository services to the City. This agreement can be terminated at anytime during the contract period. Upon termination or completion of the contract terms, the City will put another request for proposals to evaluate depositories for a new contract.

Staff recommends approval of Resolution 21-R-19 to engage in a depository contract with Schertz Bank and Trust for a 3 year term with an 2 additional 1 year extension options.

Mayor Gutierrez recognized the following:

Councilmember Davis who stated he has concerns over the internal city processes and the evaluation summary. Important factors of a Depository: What interest is paid to the city accounts? What costs does the city incur?

Councilmember Davis asked how does 40 points of 100 for customer service, don’t understand how customer service plays into it at that degree.

Finance Director James Walters stated customer service is important to handle problems immediately and how responsive they are. Davis says it is difficult to gage customer service of a bank we do not do business with. With Frost Bank, our POC is not even in the same branch. There is nobody at the branch that could handle our issues in a day vs. having the problem sent out.

Councilmember Davis stated he would like a reassessment of our evaluation table and see financial benefit (interest rates and fees) should be rated higher rather than 20% weighted value as it is now. Have Audit Committee and our Council members have a say in the bid process for the bank depository services.

Mayor Gutierrez brought up interesting points, on using local businesses for future RFP’s.

Councilmember Scott state she understands both sides of customer service and great interest rates, and sometimes you need good service immediately. Question: Is the maintenance of $500,000 combined average balance is that reasonable. In answer, Mr. Walters stated he believes we need to only have $500,000 in the bank to waive the fees.

Councilmember Brown stated Schertz Bank is still number one,

Councilmember Davis state he has no problem with the banks who bid, but what value are we getting interest rate and what fees we are getting charged.

Mayor Pro-Tem Whittaker stated she agrees weighting the customer service as high could be skewed as using it to get the decision you want.

No further announcements.

None at this time.

Mayor Gutierrez recognized Mayor Pro-Tem Whittaker who requested item be placed on a future agenda to review and discuss the Tree Mitigation Ordinance.

Mayor Gutierrez recognized the following:

Mayor Pro-Tem Whittaker who stated she attended the following:

Councilmember Davis who stated he attended the following:

Councilmember Scott who stated she attended the following:

Councilmember Dahle who stated he attended the following:

Councilmember Scagliola who stated he attended the following:

Councilmember Heyward who stated she attended the following:

Councilmember Browne who stated he attended the following: