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AGENDA ITEM REVIEW FORM |
6.B.
Special City Council Meeting
- Meeting Date:
- 06/07/2017
- Department Head:
- Olivia Jenkins
- Submitted By:
- Olivia Jenkins, Human Resources Director, Human Resources Department
Action Requested:
Motion
Resolution
Resolution
ITEM:
Discussion and possible action to approve Resolution No. 1196. A resolution of the Mayor and City Council of the City of San Luis, Arizona adopting and directing the City Manager and/or his designee to follow the document titled “Classification Study and Final Report”; approving an appeal process; and providing for severability. (Olivia Jenkins, Human Resources Director; Jennifer Ramos, CPS HR Consultant)
SUMMARY:
During the annual City budget workshop at the end of April this year, Council asked the status of the Salary Study and directed the Human Resources Director to move forward with phase one of the study, the classification phase. This item is in follow-up to that directive.
Background: During 2016-2017 annual City budget workshop, Council instructed the City Administration to pursue and engage in a second salary study in view of the concerns expressed by city employees. Among other challenges to the prior survey, it seemed the employees had not understood the importance of verifying the accuracy of their job descriptions with what duties they actually perform. The 2016 Salary Survey conducted by Public Sector Personnel was not adopted. The city selected Cooperative Personnel Services (CPS) HR Consulting to conduct a second survey. The 2017 Salary Survey provided additional communication during the process such as conducting interviews with some employees. CPS HR Consulting took care to meet with employees to be sure of the accuracy of the study they filled out. The first phase of the study is complete and the recommendations are similar to those made by the previous consultant.
Staff Recommendation: In anticipation and preparation for fiscal year 2017-2018, Human Resources is requesting authorization to accept recommendations made in first phase of the Study conducted by CPS HR Consulting which is the classifications of positions. The Classification Study and Final Report has reviewed concepts and structure of all positions; revised and defined classification structure with fewer departments reporting directly to the City Administrator. Study recommendations includes Title changes, Reclassification, and New Class for various positions; the recommended classification structure involves reorganization, as well for several departments. These changes will provide more efficiency for the City. In addition, staff recommends that there be an investigation and appeal process available for individual challenges to the new classification plan so that the City will have an organized and fair way to address any potential errors in classification.
Background: During 2016-2017 annual City budget workshop, Council instructed the City Administration to pursue and engage in a second salary study in view of the concerns expressed by city employees. Among other challenges to the prior survey, it seemed the employees had not understood the importance of verifying the accuracy of their job descriptions with what duties they actually perform. The 2016 Salary Survey conducted by Public Sector Personnel was not adopted. The city selected Cooperative Personnel Services (CPS) HR Consulting to conduct a second survey. The 2017 Salary Survey provided additional communication during the process such as conducting interviews with some employees. CPS HR Consulting took care to meet with employees to be sure of the accuracy of the study they filled out. The first phase of the study is complete and the recommendations are similar to those made by the previous consultant.
Staff Recommendation: In anticipation and preparation for fiscal year 2017-2018, Human Resources is requesting authorization to accept recommendations made in first phase of the Study conducted by CPS HR Consulting which is the classifications of positions. The Classification Study and Final Report has reviewed concepts and structure of all positions; revised and defined classification structure with fewer departments reporting directly to the City Administrator. Study recommendations includes Title changes, Reclassification, and New Class for various positions; the recommended classification structure involves reorganization, as well for several departments. These changes will provide more efficiency for the City. In addition, staff recommends that there be an investigation and appeal process available for individual challenges to the new classification plan so that the City will have an organized and fair way to address any potential errors in classification.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND ADOPT RESOLUTION NO. 1196.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- No
- CITY/STATE/FEDERAL FUNDS:
- N/A
- TOTAL:
- N/A
- BUDGETED AMOUNT:
- N/A
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This is phase one of the the Salary Study dealing only with classification of positions and not pay-rates.