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AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 07/12/2017
- Department Head:
- Eulogio Vera
- Submitted By:
- Manuel Rojas, Assistant Public Works Director, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the purchase of a new Caterpillar 918M Wheel Loader for Public Works Department, Water Division. (Manuel Rojas, Assistant Public Works Director)
SUMMARY:
Staff contacted the local Caterpillar Machinery dealer in Yuma, Arizona and requested a bid, National IPA, City of Tucson #120377. Subject purchase provides a savings of over $50,000.00 of list price, and $4,467.75 savings over National IPA contract bid price. The CAT 918M Wheel Loader purchase would provide increased efficiency in Water Division operations and Public Works Yard. The CAT 918M Wheel Loader comes with a set of lifting forks, an advantage for loading and unloading heavy equipment. Under San Luis City Code-Purchasing Section 36.01(H), Council may waive formal purchase procedures. Justification for the waiver here is that bidding likely will not bring a lower cost since it went out to bid under the National IPA contract and staff was able to get it cheaper than that. Staff recommends the purchase of a Caterpillar 918M Wheel Loader, heavy equipment for Public Works, Water Division in the amount quoted $143,372.48.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO WAIVE FORMAL PURCHASING PROCEDURES AS ALLOWED BY SAN LUIS CITY CODE-PURCHASING SECTION 36.01(H) AS JUSTIFIED BY THE SAVINGS TO THE CITY AS PRESENTED AND APPROVE THE PURCHASE OF A NEW CATERPILLAR 918M WHEEL LOADER IN THE AMOUNT OF $143,372.48
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- Enterprise Funds
- TOTAL:
- $143,372.48
- BUDGETED AMOUNT:
- $145,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay- Equipment 300-302-90000 $524,100.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Fiscal Year 2017-2018 budget approved CAT 918M Wheel Loader equipment purchase for Public Works - Water Division.