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AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 10/25/2017
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the contract with Ramirez Advisors Inter-National, LLC for Fiscal Year 2017-2018. (Tadeo A. De La Hoya, City Manager)
SUMMARY:
This matter was before City Council at a work session on September 6, 2017. The City Attorney had some revisions to make to include provisions required by Arizona law and include indemnity provisions. No substantive changes were made. Payments have been made since July 1, 2017, so in addition to approving the contract, staff is requesting ratification of the past payments.
Service: Ramirez Advisors Inter-National, LLC provides services related to assisting the City of San Luis in relations with Federal, State, and Bi-National entities to address the needs of our region.
Amount: The City of San Luis has entered into an agreement with Ramirez Advisors Inter-National, LLC in the past and has already budgeted funds in the amount of $50,000.00 for services to continue until the end of the Fiscal Year 2017-2018 on June 30, 2018. The $50,000.00 will cover a discounted yearly retainer requested by the city. In addition to the retainer, the contract covers travel and out-of-pocket expenses such as mileage, lodging, airfare and ground transportation. The city has paid these expenses in prior years.
Service: Ramirez Advisors Inter-National, LLC provides services related to assisting the City of San Luis in relations with Federal, State, and Bi-National entities to address the needs of our region.
Amount: The City of San Luis has entered into an agreement with Ramirez Advisors Inter-National, LLC in the past and has already budgeted funds in the amount of $50,000.00 for services to continue until the end of the Fiscal Year 2017-2018 on June 30, 2018. The $50,000.00 will cover a discounted yearly retainer requested by the city. In addition to the retainer, the contract covers travel and out-of-pocket expenses such as mileage, lodging, airfare and ground transportation. The city has paid these expenses in prior years.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE ATTACHED AGREEMENT WITH RAMIREZ ADVISORS INTER-NATIONAL, L.L.C. AND RATIFY THE PAYMENTS SINCE JULY 1, 2017 AS PAYMENT ON THIS CONTRACT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $50,000.00 plus travel and out-of-pocket expenses
- BUDGETED AMOUNT:
- Yes
- AVAILABLE AMOUNT TO TRANSFER:
- No Transfer Required
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-110-80000-Contractual Services/$401,665.34
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Account No: 100-110-80000, City Council Contractual Services. The retainer amount of $50,000.00 is budgeted for Fiscal Year 2017-2018. The travel and out-of-pocket expenses will be paid out of the same account following the City's travel expenses policies.