Discussion and possible action on any and all matters regarding the approval of the organizational audits and assessments contract for the San Luis Police Department by Exceptional Training, LLC.  (Richard Jessup, Acting Chief of Police)

The San Luis Police Department is contracting out for a complete organizational audit and assessment services for the Police Department. Three (3) contract proposals have been received and reviewed by Police Administration. The one time expense for a complete organizational audit and assessment services is $30,000.00. Exceptional Training, LLC from Phoenix, Arizona met and exceeded all of service needs established by the San Luis Police Department Administration upon the inquiry for a complete organizational audit and assessment service. 

Exceptional Training, LLC provided a contract quote of $30,000.00.  We also contacted LD Consulting, LLC from Glendale, Arizona which provided a contract quote of $27,850.00, in addition to a third service provider, Elite Performance Assessment Consultants, LLC from Thousand Oaks, California which provided a contract quote of $41,100.00.  Under San Luis City Code-Purchasing Section 36.01(D) for purchasing in this amount requires three (3) quotes which are provided.  The contracted service was not approved in the budget for Fiscal Year 2017-2018.

After reviewing the three (3) quotes, Exceptional Training, LLC service proposal was determined to be the most comprehensive of all others reviewed.
 
Exclusive critical determining factors for proposing the acceptance of Exceptional Training, LLC service proposal are listed as follows:

1.  Auditors credentials, which include Doctoral level education in the field of leadership, practical experience in the field of organizational audits and assessments, and subject matter expertise on organizational successional development and preparedness.    

2.  Part of the selection process includes up to 25 areas of examination which include interviews with the Mayor, City Manager, City Council Members, and a group of selected community members.

3.  21st century policing projects undertaken by current Chief of Police would be examined to include school-based programs, community safety programs, and department’s master succession planning strategies which will be utilized as a department 5-10 year  succession master plan.

4.  Recommendations of departments personnel performance reviews are in conjunction with the Human Resources Department.

Due to the above listed reasons the San Luis Police Department is requesting for Council to waive the procurement code as permitted in section 36.01 H and award the second lowest proposal to Exceptional Training, LLC.

I MOVE TO APPROVE THE CONTRACT WITH EXCEPTIONAL TRAINING L.L.C. AS PRESENTED AS THE MOST RESPONSIVE QUOTE IN THE AMOUNT OF $30,000.00 AND WAIVE FORMAL PURCHASE PROCEDURE.