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AGENDA ITEM REVIEW FORM
2.D.
Work Session
Meeting Date:
01/03/2018
Department Head:
Lizandro Galaviz
Submitted By:
Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Discussion Item - No Action to be Taken

ITEM:

Discussion and possible directions to staff on any and all matters regarding the reimbursement of sponsorship monies & revenue earned in various Recreation Special Events this fiscal year to be placed back in respective special services accounts. (Lizandro Galaviz, Director of Parks & Recreation)

SUMMARY:

The Parks and Recreation Department would like to request the sponsorship contributions during special events from July 2017 to the present time to be reimbursed back into their respective department's special services account. The total contributions is in the amount of $21,250.00. These sponsorships specifically were received to enhance the Fourth of July on July 04, 2017, David Lara Sr. Boxing Classic on September 15, 2017, Safety Event on September 25, 2017, Mexican Baseball Fiesta on September 29, 2017, and Day of the Dead Spooktacular Festival on October 31, 2017.

The sponsorships need to be allocated as follows:

The Fourth of July Event sponsorship and wristband revenue of $10,750.00 be reimbursed to the Recreation - Special Services account.
The David Lara Sr. Boxing Event sponsorship revenue of $2,750.00 be reimbursed to the Youth Center - Special Services account.
The Safety Event sponsorship revenue of $2,750.00 be reimbursed to the Recreation - Special Services account.
The Mexican Baseball Fiesta Event sponsorship of $1,850.00 be reimbursed to the Recreation -Special Services account.
The Day of the Dead Spooktacular Festival Event sponsorship of $3,150.00 be reimbursed to the Cultural Center - Special Services account and Youth Center - Special Services account. Each department receiving half which is $1,575.00.

The Parks and Recreation Department has upcoming events planned for our community and the additional funds would greatly benefit from the completion of such events.

RECOMMENDATION / SUGGESTED MOTION:

Discussion and possible directions to staff only, no action.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$15,350.00
BUDGETED AMOUNT:
YES
AVAILABLE AMOUNT TO TRANSFER:
YES
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
SPECIAL SERVICES / 100-145-80005

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

- Reimburse to Special Services Account.

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$4,325.00
BUDGETED AMOUNT:
YES
AVAILABLE AMOUNT TO TRANSFER:
YES
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
SPECIAL SERVICES / 100-146-80005

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

- Reimburse to Special Services Account

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$1,575.00
BUDGETED AMOUNT:
YES
AVAILABLE AMOUNT TO TRANSFER:
YES
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
SPECIAL SERVICES / 100-140-80005

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

- Reimburse to Special Services Accounts.

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