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AGENDA ITEM REVIEW FORM |
5.D.
Regular City Council Meeting
- Meeting Date:
- 06/27/2018
- Department Head:
- Eulogio Vera
- Submitted By:
- Eulogio Vera, Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the ratification of Change Order No. 2 to the DPE Contract for the construction of the International Plaza Roadway Improvements Project. (Eulogio Vera, Director of Public Works)
SUMMARY:
In late March, Council approved a construction contract with DPE for roadway improvement of Bentu Avenue, Cadena Avenue, Dimas Avenue, and sections of Piceno Drive in International Plaza I subdivision for $182,932.05. In late May, Council approved a $32,727 change order to pave the west end of Piceno Drive, which is in poor condition and was not a part of the ongoing project or the future CDBG grant-funded project.
While doing the pavement removals, Contractor removed approximately 250 linear feet of asphalt on the south half of Piceno Drive that was not a part of the ongoing project. That portion was included for repairs in the future CDBG funded project as there is a sewer line repair that needed to happen in that section. Due to it being a contractor mistake, the City could have made DPE repave at no cost to the City and even though the new pavement would have to come out for the underground repairs when the second project goes in construction. Considering that the Piceno was already closed for paving work, DPE got direction to do the underground repairs at this time so that all major work is completed at this time and won't need to be closed in the near future. Proceeding in this matter would cause less impact to the business preventing a future roadway closure. DPE has submitted Change Order No. 2 with an increase to the contract amount of $38,711.82 and a 7-day extension to the contract period.
With the Change Order No. 1, a 15-day time extension was requested to the contract time to allow the completion of the additional work. The project is now scheduled to be completed by July 6, 2018.
While doing the pavement removals, Contractor removed approximately 250 linear feet of asphalt on the south half of Piceno Drive that was not a part of the ongoing project. That portion was included for repairs in the future CDBG funded project as there is a sewer line repair that needed to happen in that section. Due to it being a contractor mistake, the City could have made DPE repave at no cost to the City and even though the new pavement would have to come out for the underground repairs when the second project goes in construction. Considering that the Piceno was already closed for paving work, DPE got direction to do the underground repairs at this time so that all major work is completed at this time and won't need to be closed in the near future. Proceeding in this matter would cause less impact to the business preventing a future roadway closure. DPE has submitted Change Order No. 2 with an increase to the contract amount of $38,711.82 and a 7-day extension to the contract period.
With the Change Order No. 1, a 15-day time extension was requested to the contract time to allow the completion of the additional work. The project is now scheduled to be completed by July 6, 2018.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND RATIFY DPE CHANGE ORDER NO. 2 TO EXPAND THE PROJECT TO THE SOUTH PART OF PICENO DRIVE FOR SEWER LINE AND PAVING, INCREASE THE CONTRACT AMOUNT BY $38,711.82 AND EXTEND THE CONTRACT 7 DAYS AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- HURF
- TOTAL:
- $38,711.82
- BUDGETED AMOUNT:
- 0
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 200-210-900010 Capital Outlay - Improvement Roads / Balance $692,820.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
200-210-900010 Capital Outlay - Improvement Roads / Balance $692,820.00