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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 10/24/2018
- Department Head:
- Lizandro Galaviz
- Submitted By:
- Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the approval of contract between the City of San Luis and professional musical bands, Los Ramones de Nuevo Leon, Los Navarro and Milton Arce, for the Founders Day Celebration. (Lizandro Galaviz, Director of Parks & Recreation)
SUMMARY:
The Parks and Recreation Department has always strived in bringing great entertainment for every event for the City of San Luis and this year is no exception. The Parks and Recreation Department would like to create a Founders Day Celebration for the community that they can enjoy as a family and have a great time. This year, the Founders Day Celebration will consist of a parade and a celebration in the afternoon. For the afternoon celebration, staff would like to have Los Ramones de Nuevo Leon, Los Navarro, and Milton Arce, perform and provide great entertainment in which the community can come and enjoy.
In order for such performers to participate in the Founders Day Celebration, staff consideres the promoter, Roman Rubio, to be the sole source provider since he is the Authorized Agent/Business Manager for Los Ramones de Nuevo Leon, Los Navarro, and Milton Arce. Therefore under Purchasing Code §36.02 - Exclusive Services, where Mr. Rubio is the sole provider in booking these professional musical performers, other quotes or bidding is not required. Staff is requesting that City Council approve the contract between the City of San Luis and Professional musical bands, Los Ramones de Nuevo Leon, Los Navarro, and Milton Arce, whose manager is Mr. Roman Rubio for the 2018 Founders Day Celebration.
In order for such performers to participate in the Founders Day Celebration, staff consideres the promoter, Roman Rubio, to be the sole source provider since he is the Authorized Agent/Business Manager for Los Ramones de Nuevo Leon, Los Navarro, and Milton Arce. Therefore under Purchasing Code §36.02 - Exclusive Services, where Mr. Rubio is the sole provider in booking these professional musical performers, other quotes or bidding is not required. Staff is requesting that City Council approve the contract between the City of San Luis and Professional musical bands, Los Ramones de Nuevo Leon, Los Navarro, and Milton Arce, whose manager is Mr. Roman Rubio for the 2018 Founders Day Celebration.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT FOR THE LIVE MUSIC FOR FOUNDERS DAY IN THE AMOUNT OF $11,500 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $11,500.00
- BUDGETED AMOUNT:
- Budgeted for Fiscal Year 2018
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- SPECIAL SERVICES - 100-145-80005 / $20,306.02
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Fiscal impact as described above.
Attachments
- Performance Agreement for Founders Day Celebration 2018
- Exclusive Service / Sole Source Request
- Los Ramones de Nuevo Leon, Los Navarro & Milton Arce Invoice 2018