Discussion and possible action on any and all matters regarding a new filtration system for the San Luis Municipal Pool. (Lizandro Galaviz, Director of Parks and Recreation)

The San Luis Municipal Pool has been very successful for years and has provided our community with great activities and classes for all ages. For the municipal pool to continue being successful, staff is requesting a new filtration system to replace the current filtration system. The current filtration system has not been working very well, and staff experienced issues with it this summer causing the municipal pool to close for a week. The new filtration system will help prevent this type of closure and provide better maintenance and chemical distribution to the municipal pool.

For this Fiscal Year 2018-2019, City Council approved $29,390.00 for a new filtration system.  Under the San Luis City Code-Purchasing Section 36.01 (D) for purchases costing between $15,000.00 and $34,999.99, the Parks and Recreation Department has obtained three (3) written quotes for aquatic filtration systems. The lowest of the three (3) quotes is from Exceptional Water Systems, LLC for the amount of $35,434.34.  The lowest quote is over the $29,390.00 approved Capital Projects Budget Fiscal Year 2018-2019 for a new filtration system by $6,044.34. Due to this increase, the full amount due is over $35,000.00 which under San Luis City Code - Purchasing Section 36.01 (E), requires sealed bids. Since quotes have already been obtained showing that other providers are more expensive.  Therefore, staff is seeking approval to waive the procurement code §36.01 (E) in which it is requested that two issues of a newspaper of general circulation be published inviting seal bids or requests for proposals seeming to be no need for the extra time and expense of obtaining sealed bids.