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AGENDA ITEM REVIEW FORM |
5.B.
Regular City Council Meeting
- Meeting Date:
- 05/08/2019
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding dissolving the Infrastructure Improvements Advisory Committee for the City of San Luis. (Kay Marion Macuil, City Attorney)
SUMMARY:
In October of 2017, City Council created the Infrastructure Improvements Advisory Committee for the City of San Luis under A.R.S. §9-463.05(G)(2) (the statute is attached). The statute allows for either an Advisory Committee for Development Fees or an audit every two years.
Here is the language from the Statute:
"in lieu of creating an advisory committee pursuant to paragraph 1 of this subsection, provide for a biennial certified audit of the municipality’s land use assumptions, infrastructure improvements plan and development fees. An audit pursuant to this paragraph shall be conducted by one or more qualified professionals who are not employees or officials of the municipality and who did not prepare the infrastructure improvements plan. The audit shall review the progress of the infrastructure improvements plan, including the collection and expenditures of development fees for each project in the plan, and evaluate any inequities in implementing the plan or imposing the development fee. The municipality shall post the findings of the audit on the municipality’s website or the website of an association of cities and towns if the municipality does not have a website and shall conduct a public hearing on the audit within sixty days of the release of the audit to the public."
In the gap between the Director of Finance, the City Attorney recommended the Advisory Committee. However, once the current Director of Finance was on board, it was found that audits had been prepared. The Committee members have been contacted individually and have no issue with dissolving the committee.
If the City Council does not dissolve the Committee, the Committee will need to convene before June 14, 2019, for comments on the proposed Infrastructure Improvements Plan and Development Fee Report. The City Council reviewed the report in two work sessions on December 20, 2018, and April 17, 2019.
Staff recommends dissolving the Advisory Committee.
Here is the language from the Statute:
"in lieu of creating an advisory committee pursuant to paragraph 1 of this subsection, provide for a biennial certified audit of the municipality’s land use assumptions, infrastructure improvements plan and development fees. An audit pursuant to this paragraph shall be conducted by one or more qualified professionals who are not employees or officials of the municipality and who did not prepare the infrastructure improvements plan. The audit shall review the progress of the infrastructure improvements plan, including the collection and expenditures of development fees for each project in the plan, and evaluate any inequities in implementing the plan or imposing the development fee. The municipality shall post the findings of the audit on the municipality’s website or the website of an association of cities and towns if the municipality does not have a website and shall conduct a public hearing on the audit within sixty days of the release of the audit to the public."
In the gap between the Director of Finance, the City Attorney recommended the Advisory Committee. However, once the current Director of Finance was on board, it was found that audits had been prepared. The Committee members have been contacted individually and have no issue with dissolving the committee.
If the City Council does not dissolve the Committee, the Committee will need to convene before June 14, 2019, for comments on the proposed Infrastructure Improvements Plan and Development Fee Report. The City Council reviewed the report in two work sessions on December 20, 2018, and April 17, 2019.
Staff recommends dissolving the Advisory Committee.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO DISSOLVE THE INFRASTRUCTURE IMPROVEMENTS ADVISORY COMMITTEE.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- No
- CITY/STATE/FEDERAL FUNDS:
- N/A
- TOTAL:
- N/A
- BUDGETED AMOUNT:
- N/A
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
There are no costs associated with this item other than the savings of staff time to coordinate the committee meetings.