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AGENDA ITEM REVIEW FORM |
6.D.
Regular City Council Meeting
- Meeting Date:
- 10/23/2019
- Department Head:
- Eulogio Vera
- Submitted By:
- Liliana Evangelista, Administrative Coordinator, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis accepting slurry seal application services from American Pavement Preservation for application of Type 2 and Type 3 slurry seal as part of the Fiscal Year 2019-2020 Pavement Preservation Project. (Eulogio Vera, Director of Public Works)
SUMMARY:
In continuance of the Pavement Preservation Program, staff recommends that the city accepts services offered by American Pavement Preservation, for a total amount not to exceed $220,000.00. The City would piggyback on a contract that the City of Yuma has in place with American Pavement Preservation, Slurry Seal Service, BID#2016-20000024. The City of Yuma completed the full bidding process for slurry services in 2016 for a 5-year contract, which allows for the cooperative use of the contract. We will comply with state cooperative purchasing under A.R.S. §41-2632(2).
This request also complies with the San Luis City Code-Purchasing Section 36.09, Cooperative Purchasing. The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in this case, the City of Yuma) went out to bid, so duplicating the expense of the bidding process is not cost-effective where the result will likely be the same cost Yuma already got under its bid. The $220,000.00 is under the state law threshold for bidding out for street construction, which is over $232,755.00.
This request also complies with the San Luis City Code-Purchasing Section 36.09, Cooperative Purchasing. The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in this case, the City of Yuma) went out to bid, so duplicating the expense of the bidding process is not cost-effective where the result will likely be the same cost Yuma already got under its bid. The $220,000.00 is under the state law threshold for bidding out for street construction, which is over $232,755.00.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF SLURRY SEAL APPLICATION SERVICES THROUGH AMERICAN PAVEMENT PRESERVATION FOR $220,000.00.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY HURF
- TOTAL:
- $220,000.00
- BUDGETED AMOUNT:
- $350,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Highway Users Capital Outlay-Improvement Roads 200-210-90010/$1,002,560.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Highway Users Capital Outlay-Improvement Roads 200-210-90010/$1,002,560.00