Discussion and possible action on any and all matters regarding the ratification of the purchase for a new Emergency Incident Command Vehicle.  (Angel Ramirez, Fire Chief)

Previously, the purchase of an emergency command vehicle was approved for the Fire Department on the meeting held on January 23, 2019.  Due to a misunderstanding, our vendor, Emergency Vehicle Group, was not able to use a code provided by GM Fleet that allows municipalities to buy vehicles at a reduced cost.  They were not allowed to use the code directly, and only the City of San Luis was able to use the code directly from them.  That meant that in order to receive the discounted price, the City of San Luis had to split the purchase between two (2) vendors.  The purchase of the truck had to come directly from Selman Chevrolet Co., and the uplifting will be done by Emergency Vehicle Group.  The cost of the emergency command vehicle will remain the same as it was previously approved.  The only thing that the city will be modifying will be the vendor.  The splitting of the purchase orders was run through our legal office and finance, where both were in agreement to split the purchase between both vendors so that we may keep the discount, avoid an increase of price due to time limitation and then submit for ratification approval from council.  Purchase order 2019-00002580 in the amount of $31,932.00 was issued to Emergency Vehicle Group for the uplifting of the command vehicle and purchase order 2019-00002601 in the amount of $37,575.68 was issued to Selman Chevrolet Co. for the purchase of the vehicle.  The cost savings are still going to take effect with the splitting of purchase orders. 

Due to council approving this item on a previous meeting by waiving the procurement code as a unique vehicle with specialized equipment and for it not to exceed the price of $74,000.00, staff would like to formally request the ratification of purchase orders 2019-00002580, Emergency Vehicle Group in the amount of $31,932.00 and 2019-00002601, Selman Chevrolet Co. in the amount of $37,575.68.  Both amounts total $65,507.68 plus tax and will not be exceeding the amount of $74,000.00 as approved by the Mayor and City Council at their meeting held on January 23, 2019.