3.C.
Employee Benefit Trust Board Meeting
- Meeting Date:
- 06/12/2019
- Department Head:
- Maria Munoz
- Submitted By:
- Maria Munoz, HR Technician, Human Resources Department
ITEM:
Discussion and possible directions to staff on any and all matters regarding the process for fiscal year 2020/2021 and due diligence and fiduciary responsibilities of Board to be certain of expenditures of public funds for employee health benefit package (Glenn Gimbut, Assistant City Attorney)
SUMMARY:
This discussion item is to discuss a proposal to give the Trustees more information about the process of arriving at the Broker’s recommendations and comparison’s in costs of the benefits.
First is the process by which Susan is going through to choose the various components of the health benefits package. What we should be doing is alerting Susan that this is coming, so it is not sprung as a surprise. By December, Susan should have an idea what would be a good time after she has started but before she is finished to meet and ask these kinds of questions such that it is not too late to change a vendor or a benefit. This is so the Trustees can look at the elements of the package that they have been properly “shopped” and that it can have effective input should change be desired.
The second, HR can provide comparisons to other political subdivisions like Somerton, Gadsden Elementary School District, Yuma School District No. 1, Crane School District, and Yuma County. Ask the following questions:
This will give hard data to compare what we are offering our employees and what it costs us versus what others are offering their employees and what it costs them.
The proposed timing is to talk about this now and let the Trustees think about it. Then at the September meeting, the Trustees decide whether to pursue something like this and establish the timing as well as weigh in on just what info they might need from Susan. Then in the December meeting if the Board approved in September, set up the timing of discussion on the proposed elements of the benefits packet and how far in advance of that to get materials or a report from Susan so the meeting can be an intelligent and meaningful one. This would also be the time to discuss when the Trustees want the information on what other local subdivisions are doing and experiencing as a comparison.
First is the process by which Susan is going through to choose the various components of the health benefits package. What we should be doing is alerting Susan that this is coming, so it is not sprung as a surprise. By December, Susan should have an idea what would be a good time after she has started but before she is finished to meet and ask these kinds of questions such that it is not too late to change a vendor or a benefit. This is so the Trustees can look at the elements of the package that they have been properly “shopped” and that it can have effective input should change be desired.
The second, HR can provide comparisons to other political subdivisions like Somerton, Gadsden Elementary School District, Yuma School District No. 1, Crane School District, and Yuma County. Ask the following questions:
- How many employees?
- What is the health benefits package?
- Who is supplier – i.e., are you self- insured or are you buying from a carrier, and if from a carrier, who?
- What is your cost per employee?
This will give hard data to compare what we are offering our employees and what it costs us versus what others are offering their employees and what it costs them.
The proposed timing is to talk about this now and let the Trustees think about it. Then at the September meeting, the Trustees decide whether to pursue something like this and establish the timing as well as weigh in on just what info they might need from Susan. Then in the December meeting if the Board approved in September, set up the timing of discussion on the proposed elements of the benefits packet and how far in advance of that to get materials or a report from Susan so the meeting can be an intelligent and meaningful one. This would also be the time to discuss when the Trustees want the information on what other local subdivisions are doing and experiencing as a comparison.
RECOMMENDATION / SUGGESTED MOTION:
Discussion and possible directions to the Executive Advisory Staff, discussion only, no action.
Fiscal Impact
Fiscal Impact:
There is no fiscal impact for this item.