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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 07/24/2019
- Department Head:
- Sonia Cornelio
- Submitted By:
- Melissa Lopez, Deputy City Clerk, City Clerk's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any all matters regarding payment to Yuma County Recorder's Office and Yuma County Election Services for Special Election held May 21, 2019. (Kay Macuil, City Attorney)
SUMMARY:
The City Clerk's Office contracts with the Yuma County Election Services and Yuma County Recorder's Office to run the city's elections. The city held a Special Election on May 21, 2019. Staff received the invoices from the Yuma County Election Services in the amount of $3,900.79 and from Yuma County Recorder's Office in the amount of $24,775.35 for a total of $28,676.14. The department did not budget for this expense. Staff is requesting authorization to transfer $28,676.14 from Contingency GL Acct. #100-110-81000 to City Clerk's Contractual Services GL Account #100-116-80000. The remaining balance in the Contingency account is $200,000.00
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE TRANSFER OF FUNDS IN THE AMOUNT OF $28,676.14 FROM THE CONTINGENCY FUND TO PAY FOR YUMA COUNTY ELECTION SERVICES AND THE YUMA COUNTY RECORDER's OFFICE AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $28.676.14
- BUDGETED AMOUNT:
- $0.00
- AVAILABLE AMOUNT TO TRANSFER:
- $200,000.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Contingency GL Acct.100-110-81000 / Remaining balance $200,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Staff is requesting authorization to transfer $28,676.14 from Contingency GL account #100-110-81000 to City Clerk's Contractual Services GL account #100-116-80000.
Attachments
- Invoice - Yuma County Recorder's Office
- Invoice - Yuma County Election Services
- Budget Adjustment Form