 |
AGENDA ITEM REVIEW FORM |
2.D.
Work Session
- Meeting Date:
- 10/02/2019
- Department Head:
- Lizandro Galaviz
- Submitted By:
- Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Discussion Item - No Action to be Taken
ITEM:
Discussion and possible directions to staff on any and all matters regarding the authorization to purchase a new Ford F-150 XL Truck for the Parks Department. (Lizandro Galaviz, Director of Parks & Recreation)
SUMMARY:
Staff is seeking approval to purchase of a new Ford F-150 XL Truck for the Parks Department. This truck will be a new addition to the Parks Department and was budgeted and approved as a CIP item for this Fiscal Year 2019-2020. Staff contacted Chapman Ford in Scottsdale, AZ and Bill Alexander Ford Lincoln for quotes. Both car dealerships are under State contract for this type of purchase. Chapman Ford in Scottsdale, AZ provided staff with a quote of $25,699.00. Bill Alexander Ford Lincoln in Yuma, AZ provided staff with a quote of $25,600.00. Staff will like to go with the lowest bid from Bill Alexander Ford Lincoln in Yuma, AZ.
Under San Luis City Code - Purchasing Section §36.01 (D), whenever any contemplated purchase for the sum of at least $15,000 but no more than $35,000 the requisitioning department with the assistance of the purchasing department shall solicit three (3) written quotations (inclusive of all cost) from vendors and submit them to the purchasing department, for awarding to the lowest responsive quote.
Staff is asking for Council to waive formal purchasing requirements and recommend the purchase of the Ford F-150 XL truck from Bill Alexander Ford Lincoln since they are a local business who can provide this vehicle at the lowest price and has a state contract as well.
Under San Luis City Code - Purchasing Section §36.01 (D), whenever any contemplated purchase for the sum of at least $15,000 but no more than $35,000 the requisitioning department with the assistance of the purchasing department shall solicit three (3) written quotations (inclusive of all cost) from vendors and submit them to the purchasing department, for awarding to the lowest responsive quote.
Staff is asking for Council to waive formal purchasing requirements and recommend the purchase of the Ford F-150 XL truck from Bill Alexander Ford Lincoln since they are a local business who can provide this vehicle at the lowest price and has a state contract as well.
RECOMMENDATION / SUGGESTED MOTION:
Discussion and possible directions to staff only, no action needed.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $25,600.00
- BUDGETED AMOUNT:
- $26,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- CAPITAL OUTLAY-EQUIPMENT ACCOUNT, 100-999-90000 / $26,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This purchase was budgeted for Fiscal Year 2019-2020.