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AGENDA ITEM REVIEW FORM

6.A.

Regular City Council Meeting

Meeting Date:: 05/27/2020
Department Head:: Richard Jessup
Submitted By:: Michelle Boucher, Administrative Coordinator, Police Department

Action Requested:

Motion

ITEM:

Discussion and possible action on any and all matters regarding authorization to purchase a vehicle storage garage for the San Luis Police Department. (Richard Jessup, Chief of Police)

SUMMARY:

The San Luis Police Department is seeking approval for the purchase of a vehicle storage garage. It will offer secure, inside storage for our evidence – including cars, trucks, motorcycles, ATVs, bicycles and other vehicles. With the new building, we will be able to preserve evidence, protect it from the elements and vandalism, and, most importantly, control who has access to it. The new building will be located on the north side of the San Luis Police Department Impound Lot.

Three (3) quotes were obtained for the new building, of which the quote from Big Buildings Direct was selected, and approved for purchase by City Council on February 12th, 2020. The vendor is unable to fulfill the purchase of the items needed. We have selected one (1) of the other vendors that we requested quotes from initially. The purchase will be made from Choice Metal Buildings in the amount of $22,779.21, including tax and blueprints.

A quote from A & H Electric was obtained for electrical work in the amount of $4,800.00. This will include labor and material for the installation of all lights and electrical outlets needed for the new building.

A quote was obtained from the City of San Luis Public Works in the amount of $5,238.00, for the preparation and installation of groundwork and cement slab for the new building to be placed on. We will not be charged for labor, so no other quotes were obtained.

The total cost for the building, electrical, and groundwork will be $32,817.21. Funds for the purchase were approved for use from Fiscal Year 2019-2020 Capital Projects.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE THE PURCHASE OF A VEHICLE STORAGE GARAGE IN THE AMOUNT OF $32,817.21 AS PRESENTED.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: Yes
CITY/STATE/FEDERAL FUNDS:: City
TOTAL:: 32,817.21
BUDGETED AMOUNT:: $30,000.00
AVAILABLE AMOUNT TO TRANSFER:: $2,817.21
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: Capital Outlay Improv Building $30,000.00

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Total purchase amount will be $32,817.21, allocated $30,000.00 in CIP funds for project.

Requesting that additional $2,817.21 needed for purchase be taken from 250-181-90000.102 Capital Outlay Equipment Impound.

Available balance to transfer in account 250-181-90000.102 is $24,315.09.

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