 |
AGENDA ITEM REVIEW FORM |
4.C.
Regular City Council Meeting
- Meeting Date:
- 09/09/2020
- Department Head:
- Tadeo A. De La Hoya
- Submitted By:
- Francia Alonso, Assistant to Council/PIO, Administration
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the approval of an agreement with the nonprofit corporation, Comité de Bien Estar, Incorporated for the Off-Road Expo event in San Luis, Arizona for Fiscal Year 2020-2021. (Tadeo A. De La Hoya, City Manager, and Francia Alonso, Assistant to Council/PIO)
SUMMARY:
Service: Every year, the Off-Road Expo is a well-attended successful event. In addition, the publicity for the event promotes the city including the city's logo. This year the contracting party is the non-profit corporation Comité de Bien Estar, Incorporated, however, the organizers are the same people.
This year the event is tentatively scheduled for a day in May of 2021, depending on whether there are gathering restrictions due to the COVID-19 pandemic at that time. The agreement provides that the event can be extended to June 30, 2021, at the latest, but the city has the discretion to terminate the contract altogether.
Amount: The City Council has already budgeted funds in the amount of $10,000.00 for Fiscal Year 2020-2021.
This year the event is tentatively scheduled for a day in May of 2021, depending on whether there are gathering restrictions due to the COVID-19 pandemic at that time. The agreement provides that the event can be extended to June 30, 2021, at the latest, but the city has the discretion to terminate the contract altogether.
Amount: The City Council has already budgeted funds in the amount of $10,000.00 for Fiscal Year 2020-2021.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE AGREEMENT WITH THE COMITÉ DE BIEN ESTAR, INC., IN THE AMOUNT OF $10,000 FOR THE OFF-ROAD EXPO EVENT AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- 10,000.00
- BUDGETED AMOUNT:
- Yes
- AVAILABLE AMOUNT TO TRANSFER:
- No transfer required
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-110-80000 CONTRACTUAL SERVICES/ $395,146.42
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Contract of $10,000 is budgeted for Fiscal Year 2020-2021