 |
AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 02/24/2021
- Department Head:
- Eulogio Vera
- Submitted By:
- Liliana Evangelista, Administrative Coordinator, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the City of San Luis the purchase of slurry seal application services from American Pavement Preservation for the application of type 2 slurry seal as part of the Fiscal Year 2020-2021 Pavement Preservation Project and budget transfer. (Eulogio Vera, Director of Public Works)
SUMMARY:
In continuance of the Pavement Preservation Program, staff recommends that the city accepts services offered by American Pavement Preservation, for a total amount not to exceed an additional $210,000.00. This would increase the FY2021 total expense on pavement preservation from a budgeted $350,000.00 to a proposed $430,000.00. Staff recommends using budget from other projects that are not moving forward as fast as originally planned and increase the planned pavement preservation line item by $80,000.00 to apply slurry near schools where traffic is currently slow due to the pandemic. The city would piggyback on a contract that the City of Yuma has in place with American Pavement Preservation, Slurry Seal Service, BID #2016-0000024. The City of Yuma completed the full bidding process for slurry services in 2016 for a 5-year contract, which allows for the cooperative use of the contract. We will comply with state cooperative purchasing.
This request also complies with the San Luis City Code-Purchasing Section, 36.09, Cooperative Purchasing. The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in the case, the City of Yuma) went out to bid, so duplicating the expense of the bidding processing is not cost-effective where the result will likely be the same cost Yuma already got under its bid.
This request also complies with the San Luis City Code-Purchasing Section, 36.09, Cooperative Purchasing. The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in the case, the City of Yuma) went out to bid, so duplicating the expense of the bidding processing is not cost-effective where the result will likely be the same cost Yuma already got under its bid.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO TRANSFER $80,000 FROM THE CAPITAL PROJECTS BUDGET TO THE PAVEMENT PRESERVATION PROJECT AND APPROVE THE PURCHASE OF SLURRY SEAL APPLICATION SERVICES THROUGH AMERICAN PAVEMENT PRESERVATION FOR $430,000.00.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- HURF
- TOTAL:
- $430,000.00
- BUDGETED AMOUNT:
- $350,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- $80,000.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Highway Users Non-Capital Outlay Projects 200-210-89000
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
FY2021 Pavement Preservation (PP) Budget = $350,000.00
Total proposed FY2021 PP Expenditure $430,000.00
Budget Transfer from Capital Outlay- Improvement Roads 200-210-90010 to Non-Capital Projects 200-210-89000 = $80,000.00
Total proposed FY2021 PP Expenditure $430,000.00
Budget Transfer from Capital Outlay- Improvement Roads 200-210-90010 to Non-Capital Projects 200-210-89000 = $80,000.00