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AGENDA ITEM REVIEW FORM |
3.C.
Special City Council Meeting
- Meeting Date:
- 03/17/2021
- Department Head:
- Jenny Torres
- Submitted By:
- Yigal Duarte, Economic Development Assistant, Administration, Economic Development
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding a contract with Core Engineering Group, PLLC., for construction inspection and administration services for Magrino Subdivision Unit 3, Base Phase Improvement Project, contract funded by Greater Yuma Port Authority. (Jenny Torres, Economic Development Manager)
SUMMARY:
| The City of San Luis received a grant in the amount of $500,000.00 from the Arizona Department of Transportation (ADOT) for the Magrino Industrial Park Phase No. 3 base phase roadway improvements. The City of San Luis is scheduled to award the construction contract at the March 17, 2021, Special Council meeting. The Greater Yuma Port Authority will pay ten percent (10%) match or $50,000.00 as required by the ADOT grant and stipulated in the agreement between the City of San Luis and Greater Yuma Port Authority (GYPA) City Council approved on June 24, 2020. In addition, GYPA will provide $21,997.80 for engineering services. Staff recommends the approval of a contract for the construction inspection and administration services in the amount of $21,997.80. Core Engineering Group, PLLC is a provider on the on-call engineering services list, per Resolution No. 1143 and was selected after a request for qualifications went out. Under A.R.S. § 34-103(B) Engineering Contracts do not require bidding if under $50,000.00, and the San Luis City Code-Purchasing §36.08 allows professional services in excess of $15,000.00 without bidding if approved by City Council. |
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONSTRUCTION ADMINISTRATION CONTRACT WITH CORE ENGINEERING FOR THE MAGRINO SUBDIVISION UNIT 3, BASE PHASE IMPROVEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $21,997.80 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $21,997.80
- BUDGETED AMOUNT:
- $21,997.80
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Special Revenue Account #225-210-44000.225
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Request budget transfer as follows:
From account 100-110-80005 to account 255-210-44000.225 - $21,997.80
Expenditure includes $21,997.80 engineering services to be paid by GYPA.
From account 100-110-80005 to account 255-210-44000.225 - $21,997.80
Expenditure includes $21,997.80 engineering services to be paid by GYPA.