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AGENDA ITEM REVIEW FORM |
6.E.
Regular City Council Meeting
- Meeting Date:
- 04/28/2021
- Department Head:
- Angel Ramirez
- Submitted By:
- Enrique Lopez, Assistant Fire Chief, Fire Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to purchase a 2021 Chevrolet 1500-Pickup for the Fire Department. (Angel Ramirez, Fire Chief)
SUMMARY:
The San Luis Fire Department is requesting approval from the City Council to move forward with the purchase of a new vehicle to replace the Assistant Fire Chief’s 2006 Ford Expedition. This vehicle would be purchased at a local dealership in Yuma, AZ, and not under state contract as required by our procurement process. Due to no availability of vehicles under state contracts until November 2021 we are not able to use a state contract in order to be able to have this expense in this fiscal year budget. We have contacted several dealerships with the availability of possession by June 30, 2021. A local dealership informed us that a vehicle meeting our requirements has just arrived at their lot and has provided us with a quote.
Due to delay in construction of San Luis Fire Station #2, we have budget capacity to purchase a command vehicle, we are requesting budget transfer approval. See budget transfer form attached below. We will be transferring $50,000.00 from GL account 806.860-90015.182 into accounts 100-182-90000 ($25,000.00) and account 340-341-90000 ($25,000.00).
The San Luis Fire Department is requesting for City Council to waive formal procedures as allowed under the city's purchasing code under section 36.01 (H). The need to invoke the waiver is because no vehicle is available prior to June 30th under state contract vendors, no additional bids/quotes can be obtained. Staff is seeking City Council approval as is required under purchasing code section 36.01(E) for dollar amount exceeding $35,000.00. The budget amount allowed for this vehicle purchase is not to exceed $50,000.00.
Due to delay in construction of San Luis Fire Station #2, we have budget capacity to purchase a command vehicle, we are requesting budget transfer approval. See budget transfer form attached below. We will be transferring $50,000.00 from GL account 806.860-90015.182 into accounts 100-182-90000 ($25,000.00) and account 340-341-90000 ($25,000.00).
The San Luis Fire Department is requesting for City Council to waive formal procedures as allowed under the city's purchasing code under section 36.01 (H). The need to invoke the waiver is because no vehicle is available prior to June 30th under state contract vendors, no additional bids/quotes can be obtained. Staff is seeking City Council approval as is required under purchasing code section 36.01(E) for dollar amount exceeding $35,000.00. The budget amount allowed for this vehicle purchase is not to exceed $50,000.00.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF A 2021 CHEVROLET 1500-PICKUP IN AN AMOUNT NOT TO EXCEED $50,000.00, ALLOW THE TRANSFER OF BUDGET, AND WAIVE FORMAL PURCHASING PROCEDURES.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $46,901.01
- BUDGETED AMOUNT:
- No
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay-IP FIRE 806-860-90015.182
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Due to delay in construction of San Luis Fire Station #2. We have budget capacity to purchase a command vehicle. We are requesting council to approve budget transfer as requested in transfer form attached.