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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 05/12/2021
- Department Head:
- Eulogio Vera
- Submitted By:
- Eulogio Vera, Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the Los Portales Del Alamo Roadway Paving Project - Phase 2 (Part of Rio Sonora Street, Part of San Felipe Street, and El Desierto Drive). (Eulogio Vera, Director of Public Works)
SUMMARY:
The Los Portales Del Alamo Roadway Paving Project - phase 2 consist of repaving a part of San Felipe and Rio Sonora Streets as well as El Desierto Drive. Highway Users division staff have been working on repairing all the curb to eliminate any rub sags and ponding areas within the existing roadways to be ready for the new asphalt. This project is not in the budget for fiscal year 2021; however, it is identified as a high-priority project and was planned to be completed as soon as funding became available. Funding will be secured from the HURF Capital Outlay- Improvements Roads since projects did not move forward as anticipated.
Due to the short window of time that is available for completion, the project was not formally advertised for formal bids, and three (3) quotes were requested. Quotes were received from Cemex Construction Materials South, LLC. and DPE Construction Inc. with quotes in the amount of $152,949.04 and $139,020.00, respectively. DPE Construction Inc. is the lowest responsible bidder.
Due to the lowest quote exceeding $35,000.00, staff is requesting City Council to waive formal purchasing procedures as allowed under the city's purchasing code section 3.05.10 (H).
Due to the short window of time that is available for completion, the project was not formally advertised for formal bids, and three (3) quotes were requested. Quotes were received from Cemex Construction Materials South, LLC. and DPE Construction Inc. with quotes in the amount of $152,949.04 and $139,020.00, respectively. DPE Construction Inc. is the lowest responsible bidder.
Due to the lowest quote exceeding $35,000.00, staff is requesting City Council to waive formal purchasing procedures as allowed under the city's purchasing code section 3.05.10 (H).
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT WITH DPE CONSTRUCTION, INC., FOR THE ROADWAY PAVING PROJECT OF LOS PORTALES DEL ALAMO PHASE 2 IN THE AMOUNT OF $139,020.00, AND WAIVE FORMAL PURCHASING PROCEDURES FOR THE REASONS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- HURF
- TOTAL:
- $139,020.00
- BUDGETED AMOUNT:
- See fiscal impact stmt
- AVAILABLE AMOUNT TO TRANSFER:
- $150,000.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Highway Users Capital Outlay-Improvement Roads 200-210-90010/$139,020.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Match funds assigned to CDBG Rancho Los Oros project were not spent due to delay in the right away acquisition. We are proposing to utilize these funds to complete a non budgeted project for Los Portales del Alamo Roadway Paving Project - phase 2. We are asking council approval to do a budget transfer from restricted revenue account 255-210-90015.221 for $150,000 to HURF account 200-210-90010.