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AGENDA ITEM REVIEW FORM |
6.C.
Regular City Council Meeting
- Meeting Date:
- 05/12/2021
- Department Head:
- Jose A. Guzman
- Submitted By:
- Jose A. Guzman, Director of Planning & Zoning, Planning & Zoning Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding a contract with Edais Engineering, Inc. associated with the expansion of City Hall. (Jose A. Guzman, Director of Planning & Zoning)
SUMMARY:
After receiving direction from City Council during the Fiscal Year 2022 Budget Retreat. City staff is seeking to expand the East Wing City Hall. Based on city growth, more personnel is needed in order to continue providing essential services to our residents of San Luis. With the current building configuration, we will run out of space for any additional personnel. The contract is for construction design plans and will include the following scope of work:
- Architectural and Engineering Design: The design of the building to meet the requirements of the attached concept floor plan supplied by the City of San Luis. This design will include complete Architectural, Civil, Structural, Electrical, Mechanical, Plumbing, Fire Protection, Fire Alarm, and Landscaping. The design will meet the City of San Luis latest adopted codes.
- Meetings, Plan Submittals, and Approval: The consultant will meet with the City of San Luis staff and City building staff to discuss the project requirements and obtain the required approvals and building permit to construct the project.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AN AMOUNT NOT TO EXCEED TWENTY-FOUR THOUSAND DOLLARS ($24,000.00) EDAIS ENGINEERING, INC. FOR CITY HALL EXPANSION AS PRESENTED AND DIRECT STAFF TO FINALIZE THE AGREEMENT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $24,000
- BUDGETED AMOUNT:
- $115,000
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- $11,900
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Budget allocated for the city hall expansion decreased due to budget transfer from this project to acquire 2 administration vehicles and to complete the PSPRS bond. In order to have enough funds to complete the architectural design for the City Hall expansion we are requesting council approval to use funds allocated to the Hotel Project. The Hotel project was delayed this year, hence we have availability. No transfer is needed since budget is allocated in same account. See below:
GL 100-999-90015 City Administration- Building Expansion-City Hall Expansion $11,900
GL 100-999-90015 Public Infrastructure - Hotel Project $12,100
GL 100-999-90015 City Administration- Building Expansion-City Hall Expansion $11,900
GL 100-999-90015 Public Infrastructure - Hotel Project $12,100