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AGENDA ITEM REVIEW FORM |
| 5.A. |
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the proposed agreement between the City of San Luis, Arizona and Allkiosk LLC, to provide the processing of utility payments through a kiosk setup outside City Hall. (Jorge Perez, Billing & Collections Manager)
SUMMARY:
The Billing and Collections division has been looking for options to enhance the services that we provide to the residents of San Luis. During these times of COVID-19 pandemic, this kiosk will facilitate services that previously required interaction between public servants and customers such as a utility cash payment.
The intent is for the Kiosk to be available for payments 24/7, year round. The Kiosk will have cash and Credit/Debit card payment options and will include both English and Spanish options.
Staff is recommending adding a single kiosk either outside of City Hall or within the PD lobby. A second kiosk will be an option at east San Luis PD/FD substations when they are completed.
Allkiosk LLC will be responsible for furnishing the kiosk equipment and supplies needed for O&M at no cost to the City of San Luis. The City will only be responsible for a per-transaction fee of $1.50 for cash transactions or 1.5% for card payments. Transaction fees can either be absorbed by the City or be passed on to the customers on each transaction.
Billing & Collections division is asking the Mayor and City Council for the approval of this agreement, in which the city would piggyback on a contract that the City of Mesa has in place with Allkiosk LLC, Contract No. 2019149. The City of Mesa completed the full request for proposals (RFP) and awarded the contract to Allkiosk LLC, in 2019. This allows for the cooperative use of the contract and compliance with State cooperative purchasing.
This request also complies with the San Luis City Code Purchasing Section, 3.05.090 Cooperative Purchasing.
The intent is for the Kiosk to be available for payments 24/7, year round. The Kiosk will have cash and Credit/Debit card payment options and will include both English and Spanish options.
Staff is recommending adding a single kiosk either outside of City Hall or within the PD lobby. A second kiosk will be an option at east San Luis PD/FD substations when they are completed.
Allkiosk LLC will be responsible for furnishing the kiosk equipment and supplies needed for O&M at no cost to the City of San Luis. The City will only be responsible for a per-transaction fee of $1.50 for cash transactions or 1.5% for card payments. Transaction fees can either be absorbed by the City or be passed on to the customers on each transaction.
Billing & Collections division is asking the Mayor and City Council for the approval of this agreement, in which the city would piggyback on a contract that the City of Mesa has in place with Allkiosk LLC, Contract No. 2019149. The City of Mesa completed the full request for proposals (RFP) and awarded the contract to Allkiosk LLC, in 2019. This allows for the cooperative use of the contract and compliance with State cooperative purchasing.
This request also complies with the San Luis City Code Purchasing Section, 3.05.090 Cooperative Purchasing.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT WITH ALLKIOSK, LLC AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $3,750
- BUDGETED AMOUNT:
- $0
- AVAILABLE AMOUNT TO TRANSFER:
- $5,400
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Contractual Services / 100-750-80000 / $53,400
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Fiscal impact will be based on a per-transaction fee of $1.50 for cash transactions and $1.50 plus 1.25% for credit/debit card transactions. The City may elect to pass the transaction fees to the customer which will result in a $0 direct cost to the city. Other indirect costs may apply such as electricity for the kiosk.