Discussion and possible action on any and all matters regarding the award of a contract to Kimley Horn and Associates, Inc. for the development of a study to include a downtown circulation assessment, an origin and destination assessment, and a downtown parking assessment. (Jenny Torres, Economic Development Manager and Eulogio Vera, Director of Public Works)

The Improving Community Connections study funded by the Environmental Protection Agency (EPA) focuses specifically on the need to address traffic concerns in our downtown as an impact of the modernization of the San Luis I Port of Entry. The City of San Luis obtained a proposal from Kimley Horn and Associates, an engineer in our on-call list that included three (3) components: a downtown circulation assessment, an origin and destination assessment, and a parking assessment. Yuma Metropolitan Planning Organization (YMPO) committed $30,000.00 for the origin and destination component and the City of San Luis committed $95,000.00 for all three (3) components of the study. The cost of the proposal from Kimley Horn is $199,545.00. The City of San Luis requested a funding collaboration of $75,000.00 from the Arizona Department of Transportation (ADOT) to contribute to the funding gap to complete all three (3) components of the study. 

In order to start the data collection, staff is proposing to reduce the scope of work by deleting the circulation analysis and parking management tasks to meet our funding restrictions. If ADOT provides the $75,000.00 requested to meet the funding gap, staff would amend the contract with Kimley Horn to include the deleted tasks to the original scope. 

Kimley Horn reduced the scope of work to $144,730.00.  The City of San Luis would need to contribute an additional $20,000.00 to meet the reduced proposed scope of work. Staff is requesting the City Council to financially support the project by contributing an additional $20,000.00 from the Council Contingency Fund and award the contract to Kimley Horn and Associates.