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AGENDA ITEM REVIEW FORM
 
  5.E.
Action Requested:
Motion

ITEM:

Discussion and possible action on any and all matters regarding the amendment to the Kimley Horn and Associates, Inc. contract for the development of a study to include a downtown circulation assessment, an origin and destination assessment, and a downtown parking assessment.  (Jenny Torres, Economic Development Manager)

SUMMARY:

On October 13, 2021, the City of San Luis awarded a contract to Kimley Horn Inc. for the development of the origin/destination, parking and circulation study in the amount of $144,730.00. The contract included a reduced scope of work eliminating several tasks due to funding constraints. The City submitted a $75,000.00 request to the Arizona Department of Transportation (ADOT) to cover the full scope of work.   The Yuma Metropolitan Planning Organization (YMPO) executive board approved granting the city a contribution of $35,000.00 for the origin and destination study and $75,000.00 for the circulation study. ADOT agreed to reimburse YMPO for the $75,000.00.  Staff is working with the YMPO staff in an intergovernmental agreement between the City of San Luis and YMPO for the allocated funds. In the essence of time and in order to collect all the data as required by the original scope of work, the City would like to proceed to amend the contract with Kimley Horn and Associates, Inc. to include the tasks reduced by the scope of work. The contract amendment would include an additional $63,875.00 to include modifications to tasks 1-7 of the scope of work and a final contract amount of $208,605.00. 

Staff recommends amending the Kimley Horn and Associates contract as presented. 

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE THE AMENDMENT TO THE KIMLEY HORN AND ASSOCIATES, INC. CONTRACT IN THE AMOUNT OF $63,875.00 FOR A FINAL CONTRACT AMOUNT OF $208,605.00, AS PRESENTED, AND TO APPROVE BUDGET TRANSFER AS STATED IN THIS ITEM FISCAL IMPACT STATEMENT. 

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
Yes
CITY/STATE/FEDERAL FUNDS:
City
TOTAL:
$208,605.00
BUDGETED AMOUNT:
$145,000
AVAILABLE AMOUNT TO TRANSFER:
See fiscal impact statement
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
See fiscal impact statement

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

The fiscal impact includes:
$70,000.00 from the origin and destination study ($50,000) and ($20,000) from the council contingency funds transferred to GL 255-210-90010;
$75,000 from the Circulation Study, GL 100-999-90015;

Staff is requesting to move budget capacity from the Cesar Chavez grant from account 255-210-90010 to account 100-999-90015 in the amount of $ $63,875.00 to cover the full scope of work.


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