 |
AGENDA ITEM REVIEW FORM |
5.C.
Regular City Council Meeting
- Meeting Date:
- 01/26/2022
- Department Head:
- Maria A Roldan
- Submitted By:
- Crystal Fragozo, Administrative Assistant, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the purchase of a light structure system with total light control LED technology for the East San Luis Community Park soccer fields. (Maria Angelica Roldan, Acting Director of Parks and Recreation)
SUMMARY:
The Parks and Recreation Department would like to seek approval to purchase a light structure system, with total light control, for the East San Luis Community Park soccer fields. Staff has been working very hard in making sure the East Community Park has all the necessary elements for the residents to enjoy the new park and its amenities. With this in mind, staff has approved a budget of $420,000.00 for the purchase and installation of two light structures for soccer fields. Staff reached out to Musco Lighting, who have assisted our Department in the past, and requested a quote for these services. Musco Lighting provided a quote for the purchase and installation of a light-structure system with total light control for the two soccer fields. This quote uses a cooperative agreement which is under the San Luis City Code - Purchasing Section 3.05.090 - Cooperative Purchasing. Due to a spike in the construction cost, pricing for these services has increased.
The quote obtained from Musco Lighting is $30,000.00 higher than the Council-approved Capital Improvement Project budget for this project. Staff would like to request the necessary funds from the 20 Acre Community Parks project that will have money remaining from the electrical installation project that will take place this fiscal year. The Soccer Field Lighting Project and the 20 Acre Community Park Project share the same G/L account. Therefore, no budget transfer would be needed.
Staff would like to seek authorization from City Council to move forward with the purchase and installation of the soccer field light structure for the East San Luis Community Park soccer fields.
The quote obtained from Musco Lighting is $30,000.00 higher than the Council-approved Capital Improvement Project budget for this project. Staff would like to request the necessary funds from the 20 Acre Community Parks project that will have money remaining from the electrical installation project that will take place this fiscal year. The Soccer Field Lighting Project and the 20 Acre Community Park Project share the same G/L account. Therefore, no budget transfer would be needed.
Staff would like to seek authorization from City Council to move forward with the purchase and installation of the soccer field light structure for the East San Luis Community Park soccer fields.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PURCHASE OF LIGHTING FOR THE EAST SAN LUIS COMMUNITY PARK SOCCER FIELDS NOT TO EXCEED $450,000.00 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $450,000.00
- BUDGETED AMOUNT:
- $420,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- CAPITAL PROJECTS - 806-144-90015 / $420,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This expense was budgeted under the Capital Projects Budget for Fiscal Year 2021-2022. Due to the quote being higher than what was budgeted, staff is requesting the necessary funds to be taken from the 20 Acre Community Parks project. Both projects are budgeted under the same G/L Account 806-144-90015. The 20 Acre Community Park project will have funds available from the electrical installation project that will take place this fiscal year.