Discussion and possible action on any and all matters regarding the City of San Luis accepting chip seal application services from VSS International for the application of Asphalt Chip Seal as part of the 2022 Pavement Preservation Project. (Eulogio Vera, Director of Public Works)

In continuance of the Pavement Preservation Program, staff recommends that the city accepts services offered by VSS International, for a total amount not to exceed $230,000.00.  The City would piggyback on a contract the City of Yuma has with VSS International, Pavement Preservation Services, BID #2020-20000153. The City of Yuma completed the full bidding process for slurry services in 2020 for a 5-year contract, which allows for the cooperative use of the contract.  We will comply with states' cooperative purchasing under A.R.S. § 41-2632(2). 

This request also complies with the San Luis Purchasing Code Section 3.05.090, Cooperative Purchasing.  The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in this case the City of Yuma) went out to bid, so duplicating the expense of the bidding process is not cost-effective where the result will likely be the same cost Yuma already got under its bid. Under the City Code, the city's Purchasing Code the city's purchasing agent agrees that a separate bidding process is not likely to result in a lower price for the material and application service. 

Public Works Staff recommends using the budget from other projects that are not moving forward as fast as originally planned and increasing the planned pavement preservation line item by $230,000.00 to apply asphalt chip seal to Cesar Chavez Boulevard between 10th Avenue and Avenue F, as well as to County 22nd Street between Sidewinder Road and the levee road on the west.