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AGENDA ITEM REVIEW FORM |
6.B.
Regular City Council Meeting
- Meeting Date:
- 04/13/2022
- Department Head:
- Jorge Perez
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the East San Luis Community Park Perimeter Street construction contract for 19th Avenue, 20th Avenue, and San Antonio Street. (Eulogio Vera, Director of Public Works)
SUMMARY:
As part of the East San Luis Community Park Project, the Public Works Department is asking the Mayor and Council for approval to award the community park streets improvements of 19th Avenue, 20th Avenue and San Antonio Street to Evans Custom Concrete, LLC as a direct hire. Evans Custom Concrete, LLC is now working for Comite de Bienestar paving all the streets for Bienestar 11 Subdivision, which abuts our park. Contractor provided us with a quote to complete, curb, cross gutter, and paving for before mentioned three perimeter streets and is able to start work immediately. Considering the mobilization cost savings, the reasonable overall quote, and the ability for Contractor to accommodate to the City's construction schedule, staff recommends moving forward with the direct hire as it is unlikely that going through the bidding process will guarantee a better price, but will delay breaking ground. As part of the quote approval, staff is also asking council to waive the formal procurement code as allowed under San Luis Purchasing Code Section 3.05.010 (F).
Project scope includes earthwork (subgrade preparation), vertical curb and gutter, cross cutter, and paving to widen all three roads to a full width providing that a half road was already constructed as part of adjacent residential development. Evans Custom Concrete, LLC's quote amounts to $235,897.00 and staff is requesting approval to add $10,000.00 for project contingencies bringing the total cost to $245,897.00. Awarding this road construction/improvements without going out for a separate bid process complies with the ceiling for road construction under A.R.S. 34-201 of $246,750.00 for fiscal year 2021-2022.
Project scope includes earthwork (subgrade preparation), vertical curb and gutter, cross cutter, and paving to widen all three roads to a full width providing that a half road was already constructed as part of adjacent residential development. Evans Custom Concrete, LLC's quote amounts to $235,897.00 and staff is requesting approval to add $10,000.00 for project contingencies bringing the total cost to $245,897.00. Awarding this road construction/improvements without going out for a separate bid process complies with the ceiling for road construction under A.R.S. 34-201 of $246,750.00 for fiscal year 2021-2022.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND AWARD THE CONSTRUCTION OF THE EAST SAN LUIS COMMUNITY PARK PERIMETER ROADS IMPROVEMENTS TO EVANS CUSTOM CONCRETE, LLC IN THE AMOUNT OF $245,897.00 UTILIZING NON ARPA FUNDS AND TO WAIVE FORMAL PROCUREMENT CODE FOR THE REASONS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $245,897.00
- BUDGETED AMOUNT:
- $510,870.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay - Improvement Roads / GL Account #200-210-90010 / $1,317,132.89
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This project was budgeted under the Capital Outlay - Improvement Roads account. Later on, Council approved the use of ARPA funds for all these streets. At this time Council will approve the use of Capital Improvement funds as originally budgeted for 19th & 20th Avenues, liberating ARPA funds to be allocated for fiscal year 2023.