 |
AGENDA ITEM REVIEW FORM |
6.G.
Regular City Council Meeting
- Meeting Date:
- 04/13/2022
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
Resolution
Resolution
ITEM:
Discussion and possible action on any and all matters regarding Resolution Number 2214 and 2215. Resolutions of the City of San Luis, Arizona Mayor, and Common Council, designating the Chief Fiscal Officer for officially submitting the fiscal years 2020- 2021 and 2021- 2022 expenditure limitation report to the Arizona Auditor General; and declaring an emergency. (Kay Marion Macuil, City Attorney)
(6 votes in favor are required in order to pass immediately as an emergency measure, per A.R.S.§ 19-142(B))
(6 votes in favor are required in order to pass immediately as an emergency measure, per A.R.S.§ 19-142(B))
SUMMARY:
A.R.S. §41-1279.07(E) (attached) requires the city to annually provide to the Auditor General by July 31 the name of the Chief Fiscal Officer (C.F.O.) the city council has designated to officially submit the current year’s annual expenditure limitation report (AELR) on the city council’s behalf. The City Council must use the resolution format provided by the Arizona Auditor General (attached) to document the city council’s annual C.F.O. designation. The city council shall not delegate the responsibility of designating the C.F.O.
The City Council must present and act upon the resolution annually at a council meeting. The C.F.O. must submit the signed resolution to Arizona Auditor General’s Office and an electronic C.F.O. designation form.
In June every year, this resolution is routinely presented to City Council. Due to oversight, the form was not presented in June of 2020 and 2021. The Auditor General has requested that 2020 be submitted now. Staff is proactively taking care of the 2021 Resolution now.
Rather than wait the 30 days for the resolutions to be effective, staff requests that the resolutions be passed as an emergency measure to be effective immediately. Emergency measures require a favorable vote of 6.
The City Council must present and act upon the resolution annually at a council meeting. The C.F.O. must submit the signed resolution to Arizona Auditor General’s Office and an electronic C.F.O. designation form.
In June every year, this resolution is routinely presented to City Council. Due to oversight, the form was not presented in June of 2020 and 2021. The Auditor General has requested that 2020 be submitted now. Staff is proactively taking care of the 2021 Resolution now.
Rather than wait the 30 days for the resolutions to be effective, staff requests that the resolutions be passed as an emergency measure to be effective immediately. Emergency measures require a favorable vote of 6.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE RESOLUTION NUMBERS 2214 AND 2215, DESIGNATING AND RATIFYING MONICA CASTRO AS THE C.F.O. TO SUBMIT THE ANNUAL EXPENDITURE REPORTS FOR THE FISCAL YEARS STARTING JULY 2020 AND 2021 TO THE AUDITOR GENERAL AND DECLARE AN EMERGENCY.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- No
- CITY/STATE/FEDERAL FUNDS:
- N/A
- TOTAL:
- N/A
- BUDGETED AMOUNT:
- N/A
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- N/A
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
There is no fiscal impact or expense associated with this item. The action is to designate and ratify the CFO for reporting to the Arizona Auditor General. There is no purchase or revenue implicated in the action.