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AGENDA ITEM REVIEW FORM |
6.A.
Regular City Council Meeting
- Meeting Date:
- 05/25/2022
- Department Head:
- Angel Ramirez
- Submitted By:
- Angel Ramirez, Fire Chief, Fire Department
Action Requested:
Motion
ITEM:
Discussion and possible update on any and all matters regarding the award of Construction Contract for Fire Station #2 to Merrill Development LLC. (Angel Ramirez, Fire Chief)
SUMMARY:
Staff is seeking approval of a construction contract to build Fire Station #2. This project has been in the making for the past 2 years. Fire Station #2 will provide better response times and meet the growing needs of the City of San Luis.
The project design was completed by Vega and Vega Engineering PLC, in December 2021, covering all work required for the new 2400 square foot seven dorm fire station, including an apparatus parking structure, as well as on-site infrastructure, concrete, and asphalt paving. Landscaping will be designed and provided by the City of San Luis Parks Department, and the off-site work, including sidewalks and driveways, will be provided by the City of San Luis Public Works Department. Thompson Design Architects were contracted for the bid Project Manual, and as consultants for the duration of the construction phase of the new fire station.
The city published an invitation for bids for the construction of Fire Station #2 on March 24th and 25th 2022 and on March 31st through April 1st, 2022. Bids were to be received no later than May 19th at 1300 hours. On May 19th staff confirmed receipt of bids from three interested bidders, Merrill Development LLC, Pilkington Contracting Company, LLC and Yuma Valley Contractors, Inc.
Attached you will find the three bids.
The project design was completed by Vega and Vega Engineering PLC, in December 2021, covering all work required for the new 2400 square foot seven dorm fire station, including an apparatus parking structure, as well as on-site infrastructure, concrete, and asphalt paving. Landscaping will be designed and provided by the City of San Luis Parks Department, and the off-site work, including sidewalks and driveways, will be provided by the City of San Luis Public Works Department. Thompson Design Architects were contracted for the bid Project Manual, and as consultants for the duration of the construction phase of the new fire station.
The city published an invitation for bids for the construction of Fire Station #2 on March 24th and 25th 2022 and on March 31st through April 1st, 2022. Bids were to be received no later than May 19th at 1300 hours. On May 19th staff confirmed receipt of bids from three interested bidders, Merrill Development LLC, Pilkington Contracting Company, LLC and Yuma Valley Contractors, Inc.
Attached you will find the three bids.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO AWARD THE FIRE STATION #2 CONSTRUCTION BID TO MERRILL DEVELOPMENT, LLC IN AN AMOUNT NOT TO EXCEED $1,091,088.00.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $1,091,088
- BUDGETED AMOUNT:
- $700,000
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 806-182-90015 $262,364 ;340-341-90015;255-021-90050.228 $301,484.66
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The City's FY 2022 budget includes $700,000 for the construction of the Fire Station 2. These funds are enough to cover the expenses that would be incurred through June 30th, 2022. For FY 2023 we are allocating the necessary budget to this project to ensure it is completed next fiscal year.
Attachments
- Fire Station #2 Bids
- Bid Notice
- Email - Date Extension
- Pilkington Construction - Bid
- Merrill Development - Bid
- Yuma Valley Contractors - Bid