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AGENDA ITEM REVIEW FORM |
6.C.
Regular City Council Meeting
- Meeting Date:
- 06/08/2022
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the replacement of the Ingraham Lateral Pipe Culvert at County 21st Street. (Eulogio Vera, Director of Public Works)
SUMMARY:
Per Yuma County Water Users Association (YCWUA) management a full replacement of the existing culvert is necessary at this location due to it leaking. The YCWUA has begun efforts to replace existing High Density Poly Ethylene (HDPE) and in the last few years the YCWUA has replaced hundreds of linear feet of HDPE pipe. The YCWUA intends to replace all existing HDPE in the Yuma Project, Valley Division within the next few years.
Existing HDPE crossings/culverts are at the highest in priority of YCWUA to be replaced. The existing Ingraham Lateral crossing at County 21st street location is the highest priority on the list, as it's currently leaking and its proximity to an existing gas main. YCWUA went ahead and prepared a cost estimate for them doing the work (as that is the only option given to the City and County) and was split into an expense for the City of San Luis and expense for Yuma County Public Works. This project will be completed by the YCWUA, and they will invoice both the City of San Luis and Yuma County Public Works.
Total cost to replace the existing Ingraham crossing at County 21st Street is $63,450.78. The City of San Luis will be responsible for $34,155.39 (this cost includes a new inlet headwall) and Yuma County for $29,295.39 (the existing outlet structure will be used). This is a non-budgeted item and at this time Public Works is seeking Council's approval to use funds from the HURF Capital Outlay - CIP account for project completion.
Existing HDPE crossings/culverts are at the highest in priority of YCWUA to be replaced. The existing Ingraham Lateral crossing at County 21st street location is the highest priority on the list, as it's currently leaking and its proximity to an existing gas main. YCWUA went ahead and prepared a cost estimate for them doing the work (as that is the only option given to the City and County) and was split into an expense for the City of San Luis and expense for Yuma County Public Works. This project will be completed by the YCWUA, and they will invoice both the City of San Luis and Yuma County Public Works.
Total cost to replace the existing Ingraham crossing at County 21st Street is $63,450.78. The City of San Luis will be responsible for $34,155.39 (this cost includes a new inlet headwall) and Yuma County for $29,295.39 (the existing outlet structure will be used). This is a non-budgeted item and at this time Public Works is seeking Council's approval to use funds from the HURF Capital Outlay - CIP account for project completion.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE PAYMENT TO YUMA COUNTY WATER USERS ASSOCIATION IN THE AMOUNT OF $34,155.39 FOR THE IMPROVEMENTS OF THE INGRAHAM PIPE AT COUNTY 21ST STREET, WAIVE FORMAL PROCUREMENT CODE AND AUTHORIZE THE USE OF FUNDS AS DESCRIBED IN THE FISCAL IMPACT OF THIS ITEM.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $34,155.39
- BUDGETED AMOUNT:
- $0.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 200-210-90015 - Capital Outlay - CIP - $200,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
This is a non-budgeted item for fiscal year 2022, but given the urgency of repairs to be completed and required by the Yuma County Waters Users Association, Staff is requesting approval for the use of funds from the HURF Capital Outlay - CIP account from a project that will not be completed this year.