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AGENDA ITEM REVIEW FORM |
2.D.
Work Session
- Meeting Date:
- 10/05/2022
- Department Head:
- Eulogio Vera
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Discussion Item - No Action to be Taken
ITEM:
Discussion and possible directions to staff on any and all matters regarding the City of San Luis purchasing slurry seal application services from American Pavement Preservation for the application of type 2 slurry seal as part of the Fiscal Year 2022-2023 Pavement Preservation Project. (Jorge Perez, Assistant Director of Public Works)
SUMMARY:
In continuance of the Pavement Preservation Program, staff recommends that the city accepts services offered by American Pavement Preservation, for a total amount not to exceed $200,000.00. The city would piggyback on a contract that the City of Yuma has in place with American Pavement Preservation, Slurry Seal Service, BID #2020-0000153. The City of Yuma completed the full bidding process for slurry services in 2020 for a 5-year contract, which allows for the cooperative use of the contract. We will comply with the state's cooperative purchasing under A.R.S. §41-2632(2).
This request also complies with the San Luis Purchasing Code Section 3.05.090, Cooperative Purchasing. The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in this case, the City of Yuma) went out to bid, so duplicating the expense of the bidding processing is not cost-effective where the results will be the same cost Yuma already got under its bid.
This request also complies with the San Luis Purchasing Code Section 3.05.090, Cooperative Purchasing. The justification for Cooperative Purchasing under San Luis Purchasing Code is that another entity (in this case, the City of Yuma) went out to bid, so duplicating the expense of the bidding processing is not cost-effective where the results will be the same cost Yuma already got under its bid.
RECOMMENDATION / SUGGESTED MOTION:
DISCUSSION AND POSSIBLE DIRECTION TO STAFF ONLY, NO ACTION ITEM.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City / HURF
- TOTAL:
- $200,000.00
- BUDGETED AMOUNT:
- $250,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Highway Users Non Capital Projects - 200-210-89000 - $250,000.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Fiscal Year 2023 Pavement Preservation Project (PPP) Budget = $250,000.00
Proposed expenditure not to exceed $200,000.00
Proposed expenditure not to exceed $200,000.00