 |
AGENDA ITEM REVIEW FORM |
6.C.
Special City Council Meeting
- Meeting Date:
- 11/22/2022
- Department Head:
- Maria A Roldan
- Submitted By:
- Yolanda Duenas, Facilities Supervisor, Parks & Recreation Department, Facility Maintenance
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding storm damage to the city's Fernando Padilla Community Center. (Yolanda Dueñas, Facilities Supervior)
SUMMARY:
Facilities had a new roof installed on the Fernando Padilla Community Center, which is a City Building. The roofers neglected to reconnect the roof ducts' downspouts when the job was done. On October 6, 2022, the water built up on the roof until the water broke through causing water damage.
We contacted Servpro of Yuma East/Foothills to inspect the building and provide us with a quote. After inspecting we were informed that they would need to do water extraction, remediation, and general demolition to the areas affected. The quote provided is just an estimated amount of $22,008.67, which can change once they remove the affected areas.
We also need to hire a roofer to reconnect the downspouts. We will need to hire a contractor to repair all areas that will be removed to take care of the water damage.
A property damage claim report was submitted by Ms. Maria Sabori our Risk Manager, to our insurance Southwest Risk. The claims adjuster/ property appraiser is due to inspect and evaluate the damage on November 22, 2022
Staff would like to request that City Council waive the formal bidding procedures under the San Luis City Code §§ 3.05.010 (D) and 3.05.030. Staff would like to award Servpro of Yuma East/Foothills, as it is the only vendor that provided an estimate after contacting others. Staff is unable to give more information as to how much it will cost as explained above. However, Council's waiver of formal bidding purchasing procedures is needed to move forward.
We contacted Servpro of Yuma East/Foothills to inspect the building and provide us with a quote. After inspecting we were informed that they would need to do water extraction, remediation, and general demolition to the areas affected. The quote provided is just an estimated amount of $22,008.67, which can change once they remove the affected areas.
We also need to hire a roofer to reconnect the downspouts. We will need to hire a contractor to repair all areas that will be removed to take care of the water damage.
A property damage claim report was submitted by Ms. Maria Sabori our Risk Manager, to our insurance Southwest Risk. The claims adjuster/ property appraiser is due to inspect and evaluate the damage on November 22, 2022
Staff would like to request that City Council waive the formal bidding procedures under the San Luis City Code §§ 3.05.010 (D) and 3.05.030. Staff would like to award Servpro of Yuma East/Foothills, as it is the only vendor that provided an estimate after contacting others. Staff is unable to give more information as to how much it will cost as explained above. However, Council's waiver of formal bidding purchasing procedures is needed to move forward.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO WAIVE FORMAL PURCHASING PROCEDURES FOR THE WATER DAMAGE MITIGATION AND APPROVE BUDGET TRANSFER FOR THE REASONS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $50,000
- BUDGETED AMOUNT:
- NO
- AVAILABLE AMOUNT TO TRANSFER:
- YES
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay -CIP 100-999-90015 $600,831
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
We did not budget for this expenditure. We have filed a claim with our insurance, and we expect to get reimbursement for this item. We cannot wait for the insurance claims funds to arrive to start with these repairs as there is a risk for further damage and personnel safety. We are asking to use $50,000 from account 100-999-90015 to start with these expenditures to account 100-999-89000. We have budget capacity in the Capital Outlay Account due to an over budget of the Fleet Shop construction.