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AGENDA ITEM REVIEW FORM |
6.D.
Special City Council Meeting
- Meeting Date:
- 01/25/2023
- Department Head:
- Yolanda Duenas
- Submitted By:
- Yolanda Duenas, Facilities Supervisor, Parks & Recreation Department, Facility Maintenance
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the authorization to reallocate the budgeted funds from the Fleet Shop Project to the Fernando Padilla Community Center Repair Project. (Yolanda Dueñas, Facilities Supervisor)
SUMMARY:
On October 6, 2022, water was pouring inside the Community Center. Due to a water leak, mold was identified, and we had to vacate the building. After visiting the Fernando Padilla Community Center, an initial assessment of rehab, repairs, and/or remodeling was identified, and due to the condition of the building, it was decided to completely remodel the building for possible staff use.
Remodeling of the building will include roofing, flooring, restrooms, patching, paint, ceiling tiles, etc. We have included staff from Development Services/Building Safety Department to ensure we meet requirements, have a record of city building changes, and obtain a building permit.
Some photographs are attached.
Financed identified a budget capacity of $100,000 within the Fleet Shop Project that is available for use for the Fernando Padilla Community Center Project. San Luis City Code § 3.05.110 and A.R.S. § 34-201(C) require bidding at more than $23,548 through this fiscal year as adjusted annually for inflation. Many of the bids have come in, which staff will be bringing back to City Council at a future date.
Staff would like to request authorization from Mayor and City Council to reallocate $100,000.00 of unexpended budgeted funds from the Fleet Shop Project to Fernando Padilla Community Project. This would allow staff to subcontract vendors needed to perform remodeling of the building.
Remodeling of the building will include roofing, flooring, restrooms, patching, paint, ceiling tiles, etc. We have included staff from Development Services/Building Safety Department to ensure we meet requirements, have a record of city building changes, and obtain a building permit.
Some photographs are attached.
Financed identified a budget capacity of $100,000 within the Fleet Shop Project that is available for use for the Fernando Padilla Community Center Project. San Luis City Code § 3.05.110 and A.R.S. § 34-201(C) require bidding at more than $23,548 through this fiscal year as adjusted annually for inflation. Many of the bids have come in, which staff will be bringing back to City Council at a future date.
Staff would like to request authorization from Mayor and City Council to reallocate $100,000.00 of unexpended budgeted funds from the Fleet Shop Project to Fernando Padilla Community Project. This would allow staff to subcontract vendors needed to perform remodeling of the building.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE A BUDGET TRANSFER FOR $100,000 AS STATED IN FISCAL IMPACT STATEMENT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $100,000.00
- BUDGETED AMOUNT:
- No
- AVAILABLE AMOUNT TO TRANSFER:
- $100,000.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay CIP 100-999-90015 $110,000
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
We are requesting council approval to do a budget transfer in the amount of $100,000.00 from the Capital Outlay - CIP GL account 100-999-90015 to the Non-Capital Project account 100-999-89000 to fund the work on the Fernando Padilla Community Center Building.