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AGENDA ITEM REVIEW FORM |
7.A.
Regular City Council Meeting
- Meeting Date:
- 03/23/2016
- Department Head:
- Tadeo De la Hoya
- Submitted By:
- Omar Heredia, HR Program & Training Coordinator, Human Resources Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the location of the 2016 Employee Annual Picnic at Waylon’s Water Park, purchase of food, use of amenities and waiver of purchasing procedures as permitted under San Luis City Code Section 36.01(H). (Maria Sabori, Human Resources Senior Analyst)
SUMMARY:
Seeking waiver for purchase of food and use of amenities in the amount of $8,750.00 to hold the 2016 Employee Annual Picnic at Waylon's Water World Park. This park is the only water park of its nature in Yuma County. Results from an employee survey from the 2015 Spring Picnic held at Waylon's Water Park show employees enjoyed the venue and amenities available. In previous years, spring picnic events held at Joe Orduño Park have cost around $10,000.00. With this in mind, the Human Resources Department believes the venue is more than appropriate for both employees and their families to enjoy.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE WAIVER OF PURCHASING PROCEDURES AS PERMITTED UNDER CITY CODE SECTION 36.01(H) FOR PURCHASE OF FOOD AND USE OF AMENITIES FOR THE 2016 EMPLOYEE PICNIC AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $8,750.00
- BUDGETED:
- $10,000
- AVAILABLE TO TRANSFER:
- N/A
- ACCOUNT #/REMAINING BALANCE:
- $16,157
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Account to be used: 100 -125 80005 (Special Services Account)