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AGENDA ITEM REVIEW FORM |
6.D.
Regular City Council Meeting
- Meeting Date:
- 02/22/2023
- Department Head:
- Adela Cortez
- Submitted By:
- Adela Cortez, Director Human Resources, Human Resources Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding Resolution No. 2254. A resolution of the Mayor and City Council of the City of San Luis, Arizona, amending the City of San Luis Personnel Policies § HR-3-03(L) for additional compensation for reassignments to become effective the date of reassignment rather than after 90 days of the effective date; repealing any conflicting provisions; and providing for severability. (Adela Cortez, Human Resources Director)
SUMMARY:
The City’s Salary Administration policy, HR-3-03(L), allows for employees to be temporarily assigned to cover another position of a higher or lower grade or assigned to assume some of the duties of a higher or lower pay grade to meet temporary organizational needs. This is commonly done when another position is vacant or as a result of an employee's Leave of Absence and duties to that position requiring coverage.
The policy indicates employees will remain at their regular rate of pay should the reassignment be from one (1) day to three (3) months. If the temporary reassignment extends beyond three (3) months, the employee may receive the entry rate of the new position or 5% increase from the employee’s rate of pay, whichever is higher. This additional compensation is applied on day 91st.
Staff is seeking approval to provide additional compensation to employees on the effective date of the Temporary Assignment. Employees are subjected to meet the requirements of the new position plus they are contributing to the agency’s operational continuity. For these reasons, we are seeking approval to compensate employees starting on the effective date of the assignment rather than waiting for 90 days.
The policy indicates employees will remain at their regular rate of pay should the reassignment be from one (1) day to three (3) months. If the temporary reassignment extends beyond three (3) months, the employee may receive the entry rate of the new position or 5% increase from the employee’s rate of pay, whichever is higher. This additional compensation is applied on day 91st.
Staff is seeking approval to provide additional compensation to employees on the effective date of the Temporary Assignment. Employees are subjected to meet the requirements of the new position plus they are contributing to the agency’s operational continuity. For these reasons, we are seeking approval to compensate employees starting on the effective date of the assignment rather than waiting for 90 days.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE AND ADOPT RESOLUTION NO. 2254 AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- Yes
- TOTAL:
- See Fiscal Impact Statement
- BUDGETED AMOUNT:
- See Fiscal Impact Statement
- AVAILABLE AMOUNT TO TRANSFER:
- See Fiscal Impact Statement
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See Fiscal Impact Statement
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Temporary assignments are necessary for the continuity of operations when there are vacancies in the department. These vacancies provide budget capacity to cover the additional pay. For employee's Leave of Absence with pay, there are no vacancies to cover the additional expense; however, the departments can identify budget capacity within the departments or as last resource departments can request budget to council from the contingency budget.