View Agenda Item

Back to View Meetings Back to Agenda

Previous Item Next Item

AGENDA ITEM REVIEW FORM

7.F.

Regular City Council Meeting

Meeting Date:: 04/12/2023
Department Head:: Eulogio Vera
Submitted By:: Manuel Hernandez, Project Manager, Public Works Department

Action Requested:

Motion

ITEM:

Discussion and possible action on any and all matters regarding the City of San Luis Public Works Department accepting Construction Services from DPE Construction, Inc. for the rehabilitation of two (2) lift stations; Los Alamos Lift Station and East Mesa Lift Station. (Manuel Hernandez, Public Works Project Manager)

SUMMARY:

The Department of Public Works is seeking Council approval for accepting Construction Services from DPE Construction, Inc. for the Rehabilitation of two (2) lift stations; Los Alamos Lift Station ($153,455.11) and East Mesa Lift Station ($211,868.68).

Lift stations are a crucial part of a sewer and wastewater system that pumps wastewater from a lower elevation to a higher elevation. Over time, lift stations become damaged or malfunction due to age, corrosion, or mechanical failure. Lift station rehabilitation refers to the process of repairing, restoring, and upgrading a lift station to its optimal function. Overall, lift station rehabilitation is essential to maintain the functionality of a sewer or wastewater system and protect public health and the environment.

Three (3) local vendors were solicited for this project. Pilkington Construction Co. and Desert Excavating Inc. informed Public Works they could not provide a quote for this project due to time constraints and not being able to have the appropriate credentials on time. DPE Construction, Inc. was the only responsive company to provide a quote.

Staff is seeking Council approval for accepting Construction Services from DPE Construction, Inc. for this project in the amount of $365,323.79. This purchase falls under the provisions of City Code 3.05.050 Performance bond, which bond expense is included in the quote. Project total exceeds the $49,999 allowed by our City Code without bidding, so staff is asking Council to waive formal bidding process to save time and commence work immediately.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO ACCEPT CONSTRUCTION SERVICES FROM DPE CONSTRUCTION, INC. FOR THE REHABILITATION OF TWO LIFT STATIONS NOT TO EXCEED $365,323.79 AND TO WAIVE FORMAL PURCHASING PROCEDURES PER CITY CODE 3.05.010 (F) FOR THE GOOD CAUSE PRESENTED, AND REALLOCATE ARPA BUDGET AS STATED IN THE FISCALIMPACT OF THIS ITEM.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: Yes
CITY/STATE/FEDERAL FUNDS:: Federal
TOTAL:: $383,591.00
BUDGETED AMOUNT:: $210,000
AVAILABLE AMOUNT TO TRANSFER:: YES
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: 255-021-90052.228 Capital Outlay - ARPA Revenue Loss Water Infrastructure/$5,041,067.00

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

We budgeted $210,000 for the Los Alamos and lift station project #16 to be funded with ARPA funds, we have budget available in the ARPA fund projects relating the West Waste Water Treatment Plan expansion project #8 . We will be covering the shortfall of $155,323.79, with the available funds that we have in the West Waste water expansion project.

AgendaQuick™