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AGENDA ITEM REVIEW FORM |
7.G.
Regular City Council Meeting
- Meeting Date:
- 04/12/2023
- Department Head:
- Jose L. Cisneros
- Submitted By:
- Yolanda Duenas, Facilities Supervisor, Parks & Recreation Department, Facility Maintenance
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to use Council Contingency Funds to complete reconstruction repairs of the Fernando Padilla Community Center Repair Project. (Yolanda Dueñas, Facilities Supervisor)
SUMMARY:
On the Special City Council Meeting that took place on January 25, 2023, authorization was given to reallocate $100,000.00 from the Fleet Shop Project to the Fernando Padilla Community Center Repair Project. Funds approved are being used to cover demolition & debris removal, plumbing, electrical, I.T. wiring, frame/tape texture, cabinets, and replacement of an A/C unit. To complete the repair project we still need $100,000.00 additional funds to cover painting, restroom partitions, flooring installation, flooring, and front door replacement.
The Department of Finance identified budget capacity in the Council Contingency account for use for the Fernando Padilla Community Center Project. The San Luis City Code § 3.05.110 and A.R.S. §34-201(C) require bidding at more than $23,548 through this fiscal year as adjusted annually for inflation. The bids have come in, and a list has been provided as an attachment.
Staff would like to request authorization from Mayor and City Council to do a budget transfer in the amount of $100,000.00 to the Fernando Padilla Community Center Project. This would allow staff to subcontract vendors needed to perform the remodeling of the building.
The Department of Finance identified budget capacity in the Council Contingency account for use for the Fernando Padilla Community Center Project. The San Luis City Code § 3.05.110 and A.R.S. §34-201(C) require bidding at more than $23,548 through this fiscal year as adjusted annually for inflation. The bids have come in, and a list has been provided as an attachment.
Staff would like to request authorization from Mayor and City Council to do a budget transfer in the amount of $100,000.00 to the Fernando Padilla Community Center Project. This would allow staff to subcontract vendors needed to perform the remodeling of the building.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE BUDGET TRANSFER AS STATED IN FISCAL IMPACT STATEMENT OF THIS ITEM
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $100,000.00
- BUDGETED AMOUNT:
- No
- AVAILABLE AMOUNT TO TRANSFER:
- Yes
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Contingencies 100-110-81000 $258,137
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
We are requesting Council approval to do a budget transfer from the Council Contingency account 100-110-81000 in the amount of $100,000.00 to account 100-999-89000 Non-Capital Projects to fund the work on the Fernando Padilla Community Center Building.