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AGENDA ITEM REVIEW FORM |
3.G.
Special City Council Meeting
- Meeting Date:
- 05/31/2023
- Department Head:
- Kay Macuil
- Submitted By:
- Kay Macuil, City Attorney, Attorney's Office
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding Council's Budget for Marketing under Contractual Services and Civic Contributions, under Sponsorships & Pledges. (Jenny Torres, Assistant City Manager)
SUMMARY:
Marketing Budget
Through the years, the Council's budget included a line item for what was called "Newspaper ads." Last year $25,000.00 was budgeted, but only three (3) advertisements were purchased from San Luis News, Arizona. In reviewing this item and the amount budgeted, it is thought it was intended for marketing and promoting San Luis in general. Staff suggests $10,000.00 be budgeted for this item.
Civic Contributions
This line item allocates a budget to Council contribution to allow small public purpose contributions. Such contributions might assist youth sports teams, academic teams, musical bands, or dance groups to compete at the state or national level and represent the City of San Luis. Each group contribution is limited to a $500.00 maximum. Last year, $22,000.00 was budgeted for this purpose, yet the city has not spent that much on this program over the years. Staff suggests $10,000.00 be budgeted for this item.
The Motions
There are two separate motions on this Agenda Item one for each budget line item.
Through the years, the Council's budget included a line item for what was called "Newspaper ads." Last year $25,000.00 was budgeted, but only three (3) advertisements were purchased from San Luis News, Arizona. In reviewing this item and the amount budgeted, it is thought it was intended for marketing and promoting San Luis in general. Staff suggests $10,000.00 be budgeted for this item.
Civic Contributions
This line item allocates a budget to Council contribution to allow small public purpose contributions. Such contributions might assist youth sports teams, academic teams, musical bands, or dance groups to compete at the state or national level and represent the City of San Luis. Each group contribution is limited to a $500.00 maximum. Last year, $22,000.00 was budgeted for this purpose, yet the city has not spent that much on this program over the years. Staff suggests $10,000.00 be budgeted for this item.
The Motions
There are two separate motions on this Agenda Item one for each budget line item.
RECOMMENDATION / SUGGESTED MOTION:
Council's Contractual Services - Marketing Line Item
I MOVE TO APPROVE $10,000.00 FOR MARKETING FOR THE FISCAL YEAR 2023-2024.
Council's Sponsorships & Pledges - Civic Contributions Line Item
I MOVE TO APPROVE $10,000.00 FOR CIVIC CONTRIBUTIONS FOR THE FISCAL YEAR 2023-2024.
I MOVE TO APPROVE $10,000.00 FOR MARKETING FOR THE FISCAL YEAR 2023-2024.
Council's Sponsorships & Pledges - Civic Contributions Line Item
I MOVE TO APPROVE $10,000.00 FOR CIVIC CONTRIBUTIONS FOR THE FISCAL YEAR 2023-2024.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- To Be Determined
- BUDGETED AMOUNT:
- See fiscal impact statement.
- AVAILABLE AMOUNT TO TRANSFER:
- See fiscal impact statement.
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See fiscal impact statement.
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
If one or both of the line items are approved, these funds will be budgeted for the fiscal year 2023-2024.