Discussion and possible action on any and all matters regarding the authorization to reallocate Council Contingency Funds for Landscaping Improvements for the Fernando Padilla City Building and San Luis Fire Station No. 2.  (Lizette Varela, Assistant Director of Parks & Recreation)

The city has recently changed the use of the Fernando Padilla City Building and reconditioned it to house various city departments.  The newly constructed San Luis Fire Station No. 2 is soon to become operational.  The exterior of these facilities was not contemplated, and funds were not allocated for landscaping purposes.  Parks Grounds staff conducted an assessment and evaluation of the scope, requirements, and feasibility of the projects and determined they possess the necessary expertise and experience to successfully complete these projects.  As no contractors will be involved, the required materials will need to be purchased independently.  This will optimize resource allocation and minimize costs.

For the Fernando Padilla City Building landscaping improvements, staff received various estimates totaling $11,813.86.  These include the purchase of artificial turf, plants, irrigation equipment, and cement for curving.  For the San Luis Fire Station No. 2, staff received various estimates totaling $17,507.85.  These include the purchase of artificial turf, plants, irrigation equipment, cement for curving, decorative rock, flagpole installation, and sand containment.  The combined total for the two (2) separate projects is $29,321.71. 

As landscaping improvements were not budgeted for these two (2) projects, Parks and Recreation staff are requesting authorization from the Mayor and City Council to reallocate $29,321.71 from the Council Contingency Fund to complete these projects.

Since these are two (2) separate projects, there are two (2) separate motions that comply with a conservative interpretation of the Arizona state bidding statutes.

Motion for landscaping for the Fernando Padilla City Building:
I MOVE TO APPROVE THE LANDSCAPE IMPROVEMENT PROJECT FOR THE FERNANDO PADILLA CITY BUILDING IN AN AMOUNT NOT TO EXCEED $11,815.00 AND TRANSFER THE BUDGET FROM COUNCIL CONTINGENCY TO THE GENERAL LEDGER ACCOUNT SHOWN IN THE FISCAL IMPACT.

Motion for landscaping for the Fire Station 2:
I MOVE TO APPROVE THE LANDSCAPE IMPROVEMENT PROJECT FOR FIRE STATION NO. 2 IN AN AMOUNT NOT TO EXCEED $17,510.00 AND TRANSFER THE BUDGET FROM COUNCIL CONTINGENCY TO THE GENERAL LEDGER ACCOUNT SHOWN IN THE FISCAL IMPACT OF THIS ITEM.