View Agenda Item

Back to View Meetings Back to Agenda

Previous Item Next Item

AGENDA ITEM REVIEW FORM

7.J.

Regular City Council Meeting

Meeting Date:: 09/13/2023
Department Head:: Adela Cortez
Submitted By:: Adela Cortez, Director Human Resources, Human Resources Department

Action Requested:

Motion
Resolution

ITEM:

Discussion and possible action on any and all matters regarding Resolution No. 2242. A Resolution of the Mayor and City Council of the City of San Luis, Arizona, amending section HR-4-03(A) of the City of San Luis Personnel Policies relating to holidays; repealing conflicting provisions, providing for severability, and declaring an emergency. ITEM CONTINUED FROM THE SPECIAL COUNCIL MEETING HELD JANUARY 25, 2023. (Jenny Torres, Acting City Manager)

(6 votes in favor are required in order to pass immediately as an emergency measure per A.R.S. § 19-142)

SUMMARY:

This item was continued from December 7, 2022 and January 25, 2023, Special Council Meetings with directions to come back when additional information was available.

Staff conducted research on holidays observed by the Federal Government, the State of Arizona, and 76 Municipalities in Arizona. The Federal Government observes 11 holidays, the State of Arizona observes 10 holidays, and the City of San Luis currently observes 12 holidays. Results of the research of Arizona Municipalities yielded an average of 11.3 days of holiday paid leave per year to eligible employees. The ten (10) most common holidays observed by Arizona municipalities are New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Native American Heritage Day, and Christmas Day. After those ten (10), the next ranking holidays are Christmas Eve Day, Floating Holiday, and Columbus Day.

The City of San Luis currently observes nine (9) of the ten (10) most common holidays reported; and observes two (2) holidays that were reported as very low or non-existent on the survey, which are Cesar Chavez Day and COVID-19 Pandemic Remembrance Day. The City does not currently observe one of the most common holidays observed by Arizona municipalities which is Native American Heritage Day.

Based on the results of this research staff recommends, by attached Resolution to:

Add Native American Heritage Day (observed the day after Thanksgiving);
Remove COVID-19 Pandemic Remembrance Day from the city service paid holiday under Personnel Policies, but retain it as a day of reflection and gratitude; and
Remove Cesar Chavez Day or Columbus Day to have a total of 11 Holidays.

Resolutions take effect 30 days after passage unless an emergency is declared. Columbus Day occurs on October 9th this year before the 30 days will have expired. If the removal of Columbus Day is chosen, the resolution will need to pass with 6 votes in order for it to pass as an emergency.

RECOMMENDATION / SUGGESTED MOTION:

_{OPTION 1:}
_{I MOVE TO APPROVE}_{RESOLUTION NO. 2242 TO

REMOVE CESAR CHAVEZ DAY AS A HOLIDAY,

REMOVE COVID-19 PANDEMIC REMEMBRANCE DAY AS A HOLIDAY BUT RETAIN IT AS A DAY OF REFLECTION AND GRATITUDE, AND

ADD NATIVE AMERICAN HERITAGE DAY AS A HOLIDAY.}

_{OPTION 2:}
_{I MOVE TO APPROVE RESOLUTION NO. 2242 TO

REMOVE COLUMBUS DAY AS A HOLIDAY,

REMOVE COVID-19 PANDEMIC REMEMBRANCE DAY AS A HOLIDAY BUT RETAIN IT AS A DAY OF REFLECTION AND GRATITUDE,

ADD NATIVE AMERICAN HERITAGE DAY AS A HOLIDAY, AND

DECLARE AN EMERGENCY.}

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:: YES
CITY/STATE/FEDERAL FUNDS:: YES
TOTAL:: SEE FISCAL IMPACT STATEMENT
BUDGETED AMOUNT:: SEE FISCAL IMPACT STATEMENT
AVAILABLE AMOUNT TO TRANSFER:: SEE FISCAL IMPACT STAEMENT
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:: SEE FISCAL IMPACT STATEMENT

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

We budgeted for 12 holidays in FY 2024, hence reducing the holidays from 12 to 11, we expect reductions of costs for the City for $10,000.00.

AgendaQuick™