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AGENDA ITEM REVIEW FORM |
3.D.
Special City Council Meeting
- Meeting Date:
- 09/25/2023
- Department Head:
- Jorge Perez
- Submitted By:
- Jorge Perez, Assistant Director of Public Works, Public Works Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the engagement of James Davey and Associates, Inc. and budget transfer for the conceptual design of 6th Avenue and County 22nd Street. (Eulogio Vera, Director of Public Works)
SUMMARY:
The Department of Public Works has been tasked to provide a conceptual design (15% complete) for 6th Avenue (from Union Street to County 22nd Street), Public Works considered that an evaluation of future roadway intersections with County 22nd Street is also needed and was included to the scope of work. Public Works obtained a proposal from James Davey and Associates, Inc. for conceptual (15% complete) design plans and cost estimates for 6th Avenue (from County 22nd Street to Union Street) and for County 22nd Street (from West of 4th Avenue to Sidewinder Road) as phase one. As a second phase of the proposal, the engineer will prepare 30% complete plans for 6th Avenue only (not County 22nd Street), refining the conceptual design. The proposal cost came in at $41,930.00.
Engineer's proposal falls within the department purchasing authority for professional services as described under the City Code Section 3.05.080, Professional Services. However, this project is not a budgeted item and staff is requesting council approval for a $41,930.00 budget transfer from the Capital Outlay - CIP 255-210-90015.219 account to account 200-210-90010 Capital Outlay - Improvement Roads to cover the before mentioned design work.
Engineer's proposal falls within the department purchasing authority for professional services as described under the City Code Section 3.05.080, Professional Services. However, this project is not a budgeted item and staff is requesting council approval for a $41,930.00 budget transfer from the Capital Outlay - CIP 255-210-90015.219 account to account 200-210-90010 Capital Outlay - Improvement Roads to cover the before mentioned design work.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO ENGAGE JAMES DAVEY AND ASSOCIATES, INC. FOR THE CONCEPTUAL DESIGN SERVICES OF 6TH AVENUE IN THE AMOUNT OF $41,930.00 AND APPROVE THE BUDGET TRANSFER AS PRESENTED IN THIS AGENDA ITEM.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $41,930.00
- BUDGETED AMOUNT:
- No
- AVAILABLE AMOUNT TO TRANSFER:
- $1,102,254.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Capital Outlay - CIP - Merrill Avenue Improvements / 255-210-90015.219 / $1,102,254.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Staff is requesting council approval of budget transfer of $41,930.00 from the Capital Outlay - CIP 255-210-90015.219 to account 200-210-90010 Capital Outlay - Improvement Roads in order to complete the conceptual design project.