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AGENDA ITEM REVIEW FORM
7.G.
Special City Council Meeting
Meeting Date:
11/21/2023
Department Head:
Eulogio Vera
Submitted By:
Manuel Hernandez, Project Manager, Public Works Department
Action Requested:
Motion

ITEM:

Discussion and possible action on any and all matters regarding the City of San Luis awarding the bid to GCI Construction & Inspection, L.L.C., for the fabrication and installation of automatic swing entrance gates at the City of San Luis Public Works Yard and the East Wastewater Treatment Plant.  (Manuel Hernandez, Acting Assistant Director of Public Works)

SUMMARY:

The automatic gates at both locations are needed for security purposes as well as for access control. Funding for this project was approved by the Mayor and Council on 6/28/23 as part of the adopted FY24 budget. The Public Works Department is requesting the mayor and council's approval to award the bid to GCI Construction & Inspection, L.L.C., in the amount of $84,420.00, which includes a 5% contingency.  

This purchase falls under the provisions of City Code 3.05.030 (Bidding).

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO AWARD THE BID TO GCI CONSTRUCTION & INSPECTION LLC, FOR THE PUBLIC WORKS GATES PROJECT AS PRESENTED, IN THE AMOUNT NOT TO EXCEED $84,420.00, AND TO DIRECT STAFF TO EXECUTE A CONTRACT.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
Yes
CITY/STATE/FEDERAL FUNDS:
City 300-302-90015 ($330,000.00)/Federal 255-021-90052.228 ($70,000)
TOTAL:
$84,420.00
BUDGETED AMOUNT:
City 300-302-90015 ($330,000.00)/Federal 255-021-90052.228 ($70,000)
AVAILABLE AMOUNT TO TRANSFER:
300-302-90015 ($330,000.00)/Federal 255-021-90052.228 ($70,000)
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
Water Cap. Out. 300-302-90015 ($2,849,963.58)/ARPA Cap. Out. 255-021-90052.228 ($2,594,755.)

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

Each of the gate installs will be paid out of their respective accounts.

East WWTP Gates Project Total $42,210.00, will use ARPA Capital Outlay 255-021-90052.228

PW Yard Gates Project Total $42,210.00, will use Water Capital Outlay 300-302-90015

Attachments