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AGENDA ITEM REVIEW FORM |
7.E.
Regular City Council Meeting
- Meeting Date:
- 10/25/2023
- Department Head:
- Nigel Reynoso
- Submitted By:
- Michelle Boucher, Police Administrator, Police Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding authorization to accept service agreement and enter into a contract with Precision Protective Security Services Inc. for traffic control. (Nigel Reynoso, Acting Chief of Police)
SUMMARY:
The San Luis Police Department would like a scalable solution to assist with traffic control during the heavy traffic months throughout the city.
The San Luis Police Department (SLPD) is requesting to enter into an agreement with Precision Protective Security Services (PPSS) to assist with traffic control needs. The SLPD will schedule the services as needed based on the areas and amount of traffic for that specific month.
The staff from PPSS will be assigned to high traffic areas by the SLPD to help free up Officers to their regular patrol duties. The heavy traffic due to the increase in population during the winter months and the current port of entry construction creates an even greater need for this additional service.
In researching other companies who would be able to provide this service, staff found that the only other quote that was provided would be more than double the cost of the vendor selected. The intention was to provide this service to the city starting in October due to the increased traffic levels during the season. Staff is asking the Mayor and City Council to approve the contract due to the urgent need and time constraints. Going out to bid and knowing the cost of the only other option locally for this service is more than double would be futile. City Code authorizes City Council to waive formal purchasing procedures under City Code 3.05.010(F).
The San Luis Police Department (SLPD) is requesting to enter into an agreement with Precision Protective Security Services (PPSS) to assist with traffic control needs. The SLPD will schedule the services as needed based on the areas and amount of traffic for that specific month.
The staff from PPSS will be assigned to high traffic areas by the SLPD to help free up Officers to their regular patrol duties. The heavy traffic due to the increase in population during the winter months and the current port of entry construction creates an even greater need for this additional service.
In researching other companies who would be able to provide this service, staff found that the only other quote that was provided would be more than double the cost of the vendor selected. The intention was to provide this service to the city starting in October due to the increased traffic levels during the season. Staff is asking the Mayor and City Council to approve the contract due to the urgent need and time constraints. Going out to bid and knowing the cost of the only other option locally for this service is more than double would be futile. City Code authorizes City Council to waive formal purchasing procedures under City Code 3.05.010(F).
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONTRACT WITH PRECISION PROTECTIVE SECURITY SERVICES FOR THE INITIAL YEAR ENDING JUNE 30, 2024, NOT TO EXCEED THE BUDGETED DOLLAR AMOUNT OF $113,000.00.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City
- TOTAL:
- $113,000.00
- BUDGETED AMOUNT:
- $113,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- Contractual Services 100-181-80000 $157,806.00
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
Funds were added to general fund account 100-181-80000, Contractual Services. There are sufficient funds in this account to hire traffic control services for the remainder of the FY.