 |
AGENDA ITEM REVIEW FORM |
7.A.
Regular City Council Meeting
- Meeting Date:
- 03/13/2024
- Department Head:
- Lizette Varela
- Submitted By:
- Crystal Ochoa, Administrative Coordinator, Parks & Recreation Department
Action Requested:
Motion
ITEM:
Discussion and possible action on any and all matters regarding the acceptance and award of a construction contract to DWD Construction for the municipal pool renovation and repair project. (Lizette Varela, Assistant Director of Parks and Recreation)
SUMMARY:
On January 14, 2024, the City of San Luis released a request for proposals ("RFP") for the municipal pool renovation and repair project. On February 12, 2024, the City received two construction bids from Milan Pools and Spas, LLC, in the amount of $225,145.12 and DWD Construction in the amount of $250,359.67 plus $36,500.00 for umbrellas and a slide for a total of $286,859.67.
Upon reviewing the bids, DWD Construction was selected competitively by sealed bids and was deemed as the only responsive bid. Milan Pools and Spas, LLC was the lowest bid but failed to submit all documentation as required by the request for proposals, thereby becoming an unresponsive bid. Milan Pools and Spas, LLC did not submit the required statutory bid bond or the alternative, which is ten percent of the proposal. The vendor also failed to provide a contractor's license and a certificate of insurance. DWD Constructions is a complete bid, and all documentation requested in the RFP was received. The staff is recommending that the Council award the bid to DWD Construction in the amount of $286,859.67 as the only responsible and responsive bid as allowed under the City Code, Procurement Code Section 3.05.040.
Upon reviewing the bids, DWD Construction was selected competitively by sealed bids and was deemed as the only responsive bid. Milan Pools and Spas, LLC was the lowest bid but failed to submit all documentation as required by the request for proposals, thereby becoming an unresponsive bid. Milan Pools and Spas, LLC did not submit the required statutory bid bond or the alternative, which is ten percent of the proposal. The vendor also failed to provide a contractor's license and a certificate of insurance. DWD Constructions is a complete bid, and all documentation requested in the RFP was received. The staff is recommending that the Council award the bid to DWD Construction in the amount of $286,859.67 as the only responsible and responsive bid as allowed under the City Code, Procurement Code Section 3.05.040.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE CONSTRUCTION CONTRACT WITH DWD CONSTRUCTION IN AN AMOUNT NOT TO EXCEED $286,859.67, AS PRESENTED.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- YES
- CITY/STATE/FEDERAL FUNDS:
- CITY
- TOTAL:
- $286,859.67
- BUDGETED AMOUNT:
- $250,000.00
- AVAILABLE AMOUNT TO TRANSFER:
- $36,500.00
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- 100-999-89000 Non-Capital Projects See Fiscal Impact Statement
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
The renovation and repairs of the municipal pool have a budget of $250,000.00 for this fiscal year, covering all necessary expenses. Although the bid amount exceeds the budgeted figure by $36,860.00, we will need to process a budget transfer in the amount of $36,860 from the GL Account 100-999-90005 Capital Outlay Improvement Building to 100-999-89000 General Fund Non-Capital Project account.
Attachments
- Bid Opening List
- RFP Pool Renovation and Repairs
- Mila Pools & Spa L.L.C Bid
- DWD Construction Proposal Bid
- DWD Contract
- DWD Contract