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AGENDA ITEM REVIEW FORM
7.E.
Regular City Council Meeting
Meeting Date:
02/28/2024
Department Head:
Angel Ramirez
Submitted By:
Angel Ramirez, Fire Chief, Fire Department
Action Requested:
Motion

ITEM:

Discussion and possible action on any and all matters regarding the transfer of funds to finish projects for the current Fiscal Year 2023-2024.  (Angel Ramirez, Fire Chief)

SUMMARY:

Leveraging this year's budget for Capital Improvement Projects (CIPs) slated for the upcoming year represents a strategic and forward-thinking approach to financial management. By allocating resources from the current budget towards future CIPs, organizations can ensure smoother project execution and mitigate financial strain in the subsequent fiscal period. This proactive utilization of funds allows for early planning and preparation, enabling organizations to identify priority projects, estimate costs accurately, and develop comprehensive strategies for implementation. Moreover, by earmarking funds for future CIPs within the current budget, organizations demonstrate a commitment to long-term sustainability and growth, fostering confidence among stakeholders and enhancing financial stability.

Furthermore, integrating next year's capital improvement projects into the current budget fosters greater efficiency and transparency in resource allocation. It enables organizations to align financial resources with strategic priorities, ensuring that funds are directed towards initiatives that contribute most effectively to organizational objectives. This approach also facilitates better accountability and oversight, as stakeholders can track the progress of CIPs within the context of the current budget cycle. By utilizing this year's budget to fund next year's CIPs, organizations can optimize financial resources, streamline project management processes, and lay the groundwork for continued success and development in the future.
The equipment that will be purchased with the $220,000 is as follows:
  • Flagpole Station #2 $13,000.00
  • Lucas Auto Pulses (@ $20,000.00 x3) $60,000.00
  • Zoll Cardiac Monitors $50,000.00
  • SCBA Regulators (@ $2,000.00 x15) $30,000.00
  • Block Wall $25,000.00
  • Fire Station #2 Design #41,000.00
This brings the total to $219,000.00

Staff is seeking the City Council to approve the purchase of the above equipment as well as to approve the purchase of the Zoll Cardiac Monitors and the Lucas Auto Pulses under section 3.05.020, Exclusive Services, due to the equipment exceeding the bidding limit of the city purchasing code and both vendors being sole-source providers.

RECOMMENDATION / SUGGESTED MOTION:

I MOVE TO APPROVE THE TRANSFER OF FUNDS AND THE PURCHASES LISTED IN THIS AGENDA ITEM IN AN AMOUNT NOT TO EXCEED $220,000.00.

Fiscal Impact

IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
YES
CITY/STATE/FEDERAL FUNDS:
CITY
TOTAL:
$220,000.00
BUDGETED AMOUNT:
$220,000.00
AVAILABLE AMOUNT TO TRANSFER:
$66,000.00
ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
100-999-90000 to 100-999-90015

FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):

The Fire Department has a budget amount of $220,000.00 for the Fire Engine Pumper equipment and for this current fiscal year there will not be a fiscal impact associated with this project. The budget amount of $220,000 will be utilized to purchase equipment as listed in the summary page. The Fire department is requesting the transfer of funds from the General Fund Non-Departmental GL account 100-999-90000 Capital Outlay Equipment to GL account 100-999-90015 Capital Outlay CIP for the project on the design of Fire Station #2 Bay and the Block Wall, in the amount of $66,000.00.

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