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AGENDA ITEM REVIEW FORM |
4.B.
Special City Council Meeting
- Meeting Date:
- 06/05/2024
- Department Head:
- Eulogio Vera
- Submitted By:
- Manuel Hernandez, Project Manager, Public Works Department
Action Requested:
ITEM:
Discussion and possible action on any and all matters regarding the award of a contract to Accurate Excavation of Arizona, LLC, for the installation of conduit and fittings via horizontal directional drilling for the 6th Avenue Street Light Project and the 10th Avenue Street Light Project. (Manuel Hernandez, Assistant Director of Public Works)
SUMMARY:
Public Works requested quotes from three excavation companies that specialize in directional drilling and boring. Quotes were requested from the following companies: Accurate Excavation of Arizona, LLC, out of Yuma, Arizona; North Star Telecom, LLC, out of Prosper, Texas; and Peak Communications, LLC, out of Parrish, Florida. Accurate Excavation was the only vendor that provided a quote for the Street Light Projects. Both North Star and Peak Communications declined to provide a quote.
When this project is complete, the 6th Ave Street Light Project will include 20 new street lights from San Francisco Street to California Street, and the 10th Ave Street Light Project will include 8 new street lights between Cesar Chavez Blvd and Co. 22nd Street.
Public Works is requesting Mayor and City Council approval to reallocate funds from projects within the same fund and to award the contract to Accurate Excavation of Arizona, LLC in the amount of $132,408.60 and to waive formal procurement procedures as allowed under the city's purchasing code section 3.05.10 (F). Procedures Waived. For good cause, with the approval of the Council, formal purchase procedures may be waived.
When this project is complete, the 6th Ave Street Light Project will include 20 new street lights from San Francisco Street to California Street, and the 10th Ave Street Light Project will include 8 new street lights between Cesar Chavez Blvd and Co. 22nd Street.
Public Works is requesting Mayor and City Council approval to reallocate funds from projects within the same fund and to award the contract to Accurate Excavation of Arizona, LLC in the amount of $132,408.60 and to waive formal procurement procedures as allowed under the city's purchasing code section 3.05.10 (F). Procedures Waived. For good cause, with the approval of the Council, formal purchase procedures may be waived.
RECOMMENDATION / SUGGESTED MOTION:
I MOVE TO APPROVE THE REALLOCATION OF FUNDS FROM PROJECTS AS STATED IN THE FISCAL IMPACT STATEMENT AND TO APPROVE THE CONTRACT WITH ACCURATE EXCAVATION OF ARIZONA, LLC, IN THE AMOUNT OF $132,408.60 FOR UNDERGROUND EXCAVATION SERVICES, AND AUTHORIZE THE ACTING CITY MANAGER TO EXECUTE THE CONTRACT.
Fiscal Impact
- IS THERE FISCAL IMPACT ASSOCIATED WITH THIS ITEM:
- Yes
- CITY/STATE/FEDERAL FUNDS:
- City/Federal Funds
- TOTAL:
- $132,408.60
- BUDGETED AMOUNT:
- $132,408.60
- AVAILABLE AMOUNT TO TRANSFER:
- N/A
- ACCT NAME & GL#/REMAINING BALANCE BEFORE PURCHASE:
- See below
FISCAL IMPACT STATEMENT (IF THIS IS A BUDGET TRANSFER, YOU MUST ATTACH THE BUDGET ADJUSTMENT FORM):
There is a budget of $80,371.20 available for the 6th Avenue project in the GL account 255-021-90052.228. We identified an available budget in GL account 200-210-90010 from the Union Street and 4th Avenue intersection and traffic signal improvements project, which will not be completed this year to fund the 10th Avenue project in the amount of $52,037.40.
Attachments
- Est_EST240053_from_Accurate_Excavation_of_Arizona_LLC._59888 10th Ave SL project
- Est_EST240046_from_Accurate_Excavation_of_Arizona_LLC._142996 6th ave SL project
- Street Light Projects Underground Services Contract - 040924 rev kmm